Student Records Information
UFV student ID number
Your nine-digit student ID number is your unique identifier at UFV, giving you access to university services and information. A student ID number is assigned to you when you apply to UFV, and is included on all letters sent to you by UFV Office of the Registrar. It is also recorded on your campus ID card, which you are required to obtain at the start of each year.
You'll need to know your student ID number in order to log in to myUFV where you can register for courses, pay fees, access your UFV student email account, and more. Keep your student ID number secure and confidential so that only you can access your student record.
What do I do if I have lost or misplaced my student number?
If you have forgotten or misplaced your student ID number, you can fax or mail a signed request to the Office of the Registrar. Please include your name, birth date, address, and phone number. Alternately, if you have access to a scanner, a signed request for information can be emailed as a JPG attachment to email@example.com (please keep attachment size below 1 MB). You can also request your student ID number in person at any Office of the Registrar. A government-issued photo ID will be required.
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Obtain your final grades for the current semester, as well as previous courses, grades, and test scores, through myUFV. Final grades are not mailed, except by request.
Fall semester grades should be available by early January. Winter semester grades should be available by the end of April. Summer semester grades should be available by late August.
The UFV Grading System can be viewed under UFV Policies at the University Secretariat page under 101.
If you disagree with the grade you receive, you may appeal it. See the Academic Appeal Guide for details.
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Your transcript is your official record of courses taken and grades earned.
An official transcript will be needed if you are transferring to another institution. We recommend that you order transcripts to be sent directly to the institution whenever possible.
Transcript production and availability
Transcripts are produced in Chilliwack. Please allow a minimum of 3 business days for transcripts to be processed. Make sure to allow for processing and delivery time.
Ordering a transcript
Picture ID is required in order to pick up transcripts. If a 3rd party will be picking up your transcript, please ensure you have completed the “3rd Party Authorization” section of the request form and that they have picture ID.
Transcripts are $10.00 per copy.
Additional charges apply for increased services:
- Faxed transcript: $10.00 additional fee
- Rush (next day service): $15.00 additional fee
- Within Canada - $20
- USA - $25
- International - $30
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Change of address
Address changes can be submitted through myUFV or by completing a Student Address Change form (pdf) and submitting it, with a signature, to one of the OReg offices.
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If your name has been legally changed, please submit a completed Student Name Change form (pdf) to the Office of the Registrar along with the following supporting documentation:
|A copy of your name change document (marriage certificate or legal name change document). If you bring in the original, we will make a copy.
A piece of government-issued ID in your new name (preferably a driver's license, passport, or other ID with a picture and signature).
|If you cannot locate your name change document, we will accept two pieces of government-issued ID in your new name.
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The T2202A is a government-approved form that shows how much tuition you have paid for the prior calendar year, and what your education credits are for the period. T2202A's will not be mailed.
All UFV students, current and past, can print T2202A tax forms from myUFV. Login and make the following selections:
» Student Information
» Student Services
» Canadian Tax Forms
» T2202A Tax Credit Form
Tax data for the prior calendar year is available near the end of February of each year.
This is an explanation of your T2202A tax form for the calendar year January 1, 2011 to December 31, 2011.
According to the Canada Revenue Agency (CRA) rules, only tuition fees for courses at the post-secondary level and certain ancillary fees that have been assessed and paid to the University for the 2011 calendar year can be reported. Other charges, including referenda or course material fees, interest and non-tuition charges, cannot be reported on the tax form. To review specific student tax information, please visit http://www.cra-arc.gc.ca/formspubs/clntgrp/ndvdls/stdnts-eng.html.
There are two sections of the tax form (see below); one that displays the total tuition amount (column A), and another that displays your status (full or part-time) and the number of months in which you were registered (columns B and C). Read the instructions below to understand how these figures are calculated.
Tuition Amounts (Column A):
For undergraduate studies, UFV divides the undergraduate study year into three periods (January to April, May to August and September to December) as displayed on the T2202A tax form. For courses that span two calendar years (Fall/Winter) tuition amounts that have been assessed and paid are divided proportionally over the two taxation years. Total annual fees paid must exceed $100 to be eligible.
For further information, see Income Tax Folio S1-F2-C2: Tuition Tax Credit.
Eligible Months (Columns B and C):
Columns B and C report the number of months you were registered as a full or part-time student.
Students are considered full time for each month that they are registered in a program that lasts at least 3 consecutive weeks and requires a minimum of 10 hours of instruction or work in the (post secondary education level) program each week (not including study time). Typically students registered in 3 courses would be considered full time. However, it is dependant on the amount of contact hours in the course outline. For example, a semester that runs from September 2 to December 1, the student will qualify for 4 months because the semester spans at least a day in each of those months.
Students can claim part time education amounts for each whole or part month in the year in which they were enrolled in a specified educational program at a designated educational institution. This specified educational program is one that lasts at least 3 consecutive weeks and requires that each student spend not less than 12 hours in the month on courses in the program (at the post secondary level). For example, a semester runs from September 2 to December 1, the student will qualify for 3 months. The do not qualify for December because they could not possibly have 12 hours in the 1 day. Typically students would be registered in 1-2 courses for part time months.
The HCA intake that starts in November and ends in the following tax year are eligible (providing they meet the requirements) to claim 2 months for the education tax credit and a pro-rated amount (typically .2222%) for the tuition tax credit. The majority of the course work is completed in the following tax year (5 months) and therefore not eligible to claim in the previous tax year.
ESL and UUP will not qualify for full or part-time attendance nor tuition payments as they are not at the post secondary level. Ancillary fees may be eligible if total tuition is over $100.
Challenge/PLA, COOP and practicum courses are eligible for tuition, but not eligible for months. In order to claim the education tax amount the program must meet the qualifying educational and specified education programs at detailed below:
A qualifying educational program lasts at least 3 consecutive weeks and requires a minimum of 10 hours of instruction or work in the program each week (not including study time). A specified educational program that lasts at least 3 consecutive weeks and requires that each student spend not less than 12 hours in the month on courses in the program.
A program is not considered a qualifying or specified educational program if the student receives, from a person with whom he or she deals at arm's length, a grant, reimbursement, benefit, or allowance for that program. Instruction or work includes lectures, practical training, and laboratory work. It also includes research time spent on a post-graduate thesis.
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If you require verification of your enrolment status in order to access your Registered Education Savings Plan (RESP), scholarship plan (eg. CST, USC, Heritage), or Canada Pension Plan disability benefits, please contact any OReg office. A $10 fee will apply to any request submitted, beginning September 1, 2008.
Note: CPP disability benefits forms cannot be completed until classes begin.
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Release of information
UFV requires signed authorization by the student before any information about a student is released to a third party. Please complete all information on the Release of Information form (pdf) and sign that you authorize University of the Fraser Valley to release your selected information. Note that the maximum life span of a release form is one (1) year.
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Aboriginal student self-identification
At UFV, students of Aboriginal ancestry can choose to self-identify so that they may benefit from supportive programs and services. By doing so, students also enable UFV to identify, review, and analyze data that will contribute to improved programs and services for Aboriginal learners. More info...
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