Registration Information

Waitlist procedures

If you cannot find a suitable section or course that is not full, you can put your name on the waitlist provided the course fits your timetable. If you are registered in a course, you are not permitted to waitlist for another section of the same course.

Prerequisites must be met in order to waitlist. More info...

To obtain a seat through the waitlist before classes start...

Check your myUFV email every day. If a seat is available to you, you will receive an email with a deadline to register. You should then register promptly. If you do not register by the deadline, you will be removed from the waitlist.

To obtain a seat through the waitlist once classes begin...

Waitlisted students must attend the first class to be considered for a seat. If there are seat vacancies, the instructor will offer them to qualified students who attend the first class in the order of the waitlist. For online courses, contact the course instructor by the first day of the semester by email, phone, or in person.

If the instructor has  space for you, he or she will enter late registration permission electronically or give you a signed Permission to Register form (pdf) to take to a UFV Office of the Registrar. Then you must contact OReg within three business days to register.

Waitlisted for an online course?

If you are waitlisted for an online course, contact the instructor on or before the first day of classes for that semester, using your UFV student email account to inquire if there will be a seat for you or not in that section.

Reserved seats

Degree, Diploma and Certificate programs reserve seats for students. If there are no unreserved seats available, students outside the identified reserved seats can usually waitlist. In some cases, programs will give priority to students on the waitlist who need a specific course in order to graduate in that semester.

Summer 2013 reserved seats were released by April 2 for the Summer 2013 semester.

Programs have the right to extend the reserve seat period at their discretion. Those with an extended reserve period are listed below. Dates are subject to change.

• Adult Education - reserves to remain on until notified by department

Course changes (adds/drops)

You can change or add courses through myUFV until the deadline, as noted in the Important Registration Dates for each semester. After the deadline, obtain the instructor's permission in class in order to register for any course.

Pending courses/sections

Pending courses or sections are tentatively scheduled, and not guaranteed to run. Whether a pending section runs depends on budget and the number of students on the waitlist, and will be decided toward the end of registration. If you want to register, put your name on the waitlist (except for lab sections). If the section opens, waitlist procedures will be followed.

Cancelled courses

Most decisions to cancel courses due to low enrolment are made approximately two weeks prior to the start of classes. Typically, courses with 12 or fewer registered students are cancelled, so don't delay in registering. At the discretion of the department, low-enrolled courses may be changed to Independent Studies status, rather than being cancelled altogether. Cancellation decisions for ABE and ESL courses will be made approximately one week prior to the start of classes.

If a course is cancelled, you will be advised by email, mail or at the first lecture, depending on when the cancellation occurs. You will receive a full refund of the fees for cancelled courses.

See Important Registration Dates for the last day that courses may be cancelled, under normal circumstances, for each semester.

Repeating courses

Students are not permitted to register for the same course more than twice. To register for a course a third time, you must obtain permission from the appropriate department head.

Room changes

Rooms may change after this timetable is published. Check room numbers for all your courses before the first class. Refer to your student schedule online from myUFV, or check the online timetable with changes. If a room is changed after the timetable is published, we will also post the room change on the door of the original classroom.

Course Audit policy

You can register or change your registration to audit status anytime between the start of registration and the last day to add courses without department head's permission, which is when 30% of the course is complete. (See exact date in Important Registration Dates for the semester). After that date, audit requests are not accepted.

It is your instructor’s discretion to accept or refuse a request for audit, as it is not automatic. If approved, your instructor or designate should sign a Permission to Register form (pdf), which you can then present to any Office of the Registrar. If you are already registered in the section, the Office of the Registrar will withdraw you as a credit student and re-register you with audit status. Full fees are required to audit a course.

If you are not granted permission to audit, you can choose to continue, or you may withdraw prior to completion of 75% of the course.

An audit grade is not included in the calculation for your grade point average, but it is reported on your official transcript. A course being audited can not be used as a co- or prerequisite for another course.

It is recommended that you and your instructor agree (preferably in writing) to the expectations for a successful auditing of the course. If you do not meet the expectations set, your instructor will submit a grade of AN that will appear on your transcript.

Click here for more information on the course audit policy.

Withdrawing from courses

To withdraw from a course, use myUFV (Student Information-Registration-Withdraw from Classes-choose withdrawal option from drop down menu).

Note: Non-attendance at a course is not a withdrawal. If you do not withdraw from a course you paid for, and you do not complete it, you will receive an NC (fail) grade. NC grades are calculated as "0" in your GPA.

Withdrawal deadlines*

See Important Registration Dates for current withdrawal dates and penalties for courses that do not align with the regular semester schedule. The deadline to withdraw without a "W" recorded on your transcript is when 40% of the length of the course has passed. The final withdrawal deadline is when 75% of the course has passed, calculated from the Monday of the week the course starts. See the Course Withdrawal policy for more information.

*International students should see International Student Fees for withdrawal deadlines and refund information.  *Continuing students should see Continuing Studies Student Fees for withdrawal deadlines and refund information.

Withdrawing due to extenuating circumstances

UFV policy states that a student may be permitted to withdraw after 75% of the course duration if the student can show that there are extenuating circumstances. Extenuating circumstances are defined as unusual circumstances beyond the student's control which prevents course completion.

1. Complete a Request for Late Withdrawal.Appeal.pdf
2. If your withdrawal is due to medical circumstances, have the Medical Certificate completed by your physician for supporting documentation.
3. Submit your request and supporting documentation from your myUFV email account to regappeals@ufv.ca

The request will be sent to a Late Withdrawal committee. If a refund has been requested the request will also be sent to the Refund Appeals committee.
You should expect to receive a response within approximately one month of your request. The response will be emailed to your myUFV email account.

 
Request for a refund due to extenuating circumstances

Did you incur a penalty on your withdrawal? Was the withdrawal required due to extenuating circumstances?
Extenuating circumstances are defined as unusual circumstances beyond the student's control which prevents course completion.

1. Complete a Request for Appeal for Refund form
2. If your withdrawal is due to medical circumstances, have the Medical Certificate completed by your physician for supporting documentation.
3. Submit your request and supporting documentation from your myUFV email account to regappeals@ufv.ca

Your request will be sent to the Refund Appeals committee which meets every second week. The response will be emailed to your myUFV email account.

Online courses

Course sections identified as ON are offered fully online using Blackboard Campus Edition (previously WebCT).

Online courses open at noon on the first day of classes for the semester. You are strongly encouraged to log in as soon as possible. If you do not log in to your course by noon the third day of classes, your instructor may assume you are not planning to attend and you may be withdrawn. If you are waitlisted for an online course, contact your instructor on or before the first day of classes for the session, using your UFV student email.

To log in to your course, go to myufv.

Students taking an online course are expected to log in to their course a minimum of three times per week.

Some instructors may schedule midterms and final exams that require you to attend on campus. Specific details will be provided by your instructor at the beginning of the course. Distance students are expected to arrange a qualified invigilator at an accredited post-secondary institution or equivalent and to write the final exam at the time noted in the final exam schedule (exceptions can be made for problems caused by different time zones).

Students are responsible for paying any invigilation fees. Invigilation details for the final exam and any requests for alternative arrangements should be sent to your instructor as soon as possible after the final exam schedule is posted.

Access to your fully online courses will end at midnight on the last day of the last month of classes. See Important Registration Dates for more information.

Registration order

Students are assigned a registration time based on the Order of Registration policy as outlined below:

Students are sorted according to their program. The registration order is as follows:

Within each program group, the order will be as follows:

*Continuing students in Group 3 who have a cumulative GPA (CGPA) of less than 2.0 and a semester GPA of less than 2.0 in their last completed semester will register after new students.