Web-Ex Instructions for Video-conference Participation in F2F Classes

ADED XXX – TERM – Instructor’s Name

Who can or should participate remotely?

The remote option was developed to serve distance and disabled students. Therefore, if students live in the Fraser Valley or within an hour of UFV, it is expected that you would attend in person. Too many video- or remote participants can make it difficult to run groups or class discussions effectively. Nonetheless, anyone can get special permission from an instructor to participate remotely.

What are the technological requirements?

You are asked to have a good computer microphone and video-camera to participate in the class remotely and to have minimal background noise during the class. The following is a simplified list of minimum capacity requirements for Webex 1.2. A more detailed list, including browser version support can be found here (under “Cisco Webex Meetings”):

https://support.webex.com/MyAccountWeb/systemRequirement.do?root=Tools&parent=System 

Hardware Requirements

Windows

·         Core2Duo CPU or AMD Athlon 64 X2@ 2 GHz

·         2 GB RAM

·         Webcam (either built-in or USB)

·         USB Headset (headphones/microphone)

·         Broadband Internet Connection *

Mac

·         Intel CPU

·         512MB RAM

·         Webcam (either built-in or USB)

·         USB Headset (headphones/microphone)

·         Broadband Internet Connection *

*Minimum broadband package requirement: Shaw High Speed 10; Telus Internet 6; Bell Fibe Internet 5/1

How do I join a meeting?

Please join our first class, to begin at 6:30 PM Pacific Time on Wednesday, Sept. 10, 2014 using Cisco WebEx. Please set up your web camera and microphone prior to calling in. If you don’t have a webcam, you can join the class in an audio format only by using the microphone on your computer. Please sign on at least 30 minutes before the class starts to make sure that the system will work for you.

If you do not have a microphone for your computer, you can dial in on your phone as you would do with Skype from within the WebEx site, but there will be long distance charges associated with your call. If you would rather not pay those charges, you may watch what happens, and join us via chat, for this class only. After that, please ensure that you have a microphone so you can contribute verbally to our discussions at no additional cost to you.

You may wish to go to the WebEx site ahead of time, and watch their short videos about how to use the different tools available to us. You can find these videos at http://www.webex.com/how-to/index.html. For those of you who are familiar with technology, using the tools is fairly intuitive, but you may feel more comfortable watching the videos first.

PLEASE FOLLOW THESE STEPS TO JOIN All F2F CLASSES remotely. I will not place a password on any of the classes to make it easier for you. NOTE that the meeting number changes for every meeting, so be sure to get the correct class information for the correct date.

Steps for Signing-In to a Web-Ex Meeting

Step 1: Go to www.webex.com

Step 2: Click on Attend a Meeting

Step 3: Enter Meeting #. (NOTE: It will also ask you for your name and password, but these will not be required.) You should then be in the class. 

DATE: Meeting #XXX XXX XXX 

DATE: Meeting #XXX XXX XXX

DATE: Meeting #XXX XXX XXX

DATE: Meeting #XXX XXX XXX

Please log in at 6:00 PM PST to ensure that your technology, including your microphone and/or web cam are working. Remember to mute your microphone when you are not speaking, so that others do not hear your papers rustling, etc.

Do I require a Skype account as well?

Depending on the number of online participants, some students may be required to meet in groups using Skype. So, if you have a Skype account, it is helpful to keep that information handy. If you don’t, you might consider opening a Skype account just in case. The standard version is free.

One option I may use as your instructors is to put students in continuing groups or to notify them of their groups in advance. In this way, you can enter the contact information into your Skype account before class.

 

 
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