UFV Academic Calendar 2012/13

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Continuing Studies

Medical Office Assistant certificate

The Medical Office Assistant certificate program is designed to prepare students to work as medical office assistants in the medical field.

Entrance requirements

1. Completion of Grade 12 or equivalent.

2. Strong oral and written knowledge of English.

3. 30 wpm minimum typing speed (attach copy of certification). More Information.

4. Introductory computer course or equivalent experience.

5. Interview with instructor.

6. A CPT score of 48 or better or successful completion of ESL course level 80 English may be required.

7. Willingness to undergo a security record check.

8. A 500-word written statement outlining your reasons for taking the program.

When to apply

Applications are accepted on a continuous basis throughout the year. Qualified applicants are considered for the next intake in which there is space. See Continuous application process for more information.

How to apply

1. Fill out a UFV Application for Admission form (available at ufv.ca/ar/admissions/apply).

2. Fill out a Continuing Studies additional application form (available at ufv.ca/ar/forms).

3. Attach your written statement to the Continuing Studies application form explaining why you would like to be a medical office assistant.

4. Attach all required documentation and submit the completed application package to the Continuing Studies office at the Abbotsford Campus.

5. You may be required to take a composition placement test (CPT).

6. All applicants will be interviewed by the instructor. You will be contacted by telephone to arrange an appointment.

7. Applications are accepted throughout the year with appointments beginning in mid-February.

8. Applicants who meet all entrance requirements will be contacted by mail. Once advised of acceptance into the program, you may register. The tuition fee is due when you register.

Program objectives

Topics to be covered will include:

• Maintaining a filing system
• Performing typing tasks
• Performing office record keeping
• Performing receptionist duties
• Maintaining appointment schedules
• Maintaining patient records
• Processing patient accounts
• MSP billing
• Using medical terminology
• Performing clinical duties
• Maintaining professional attitude/confidentiality
• Applying principles of anatomy and physiology
• Computerized medical billing

Course schedule

Program begins February of each year. Full-time, Monday through Friday for 12 weeks, plus a two-week practicum. The program is held in Abbotsford.

Student evaluation

Students will be evaluated on classroom participation, classroom assignments, study projects, and by examination.

Students must:

• complete a required number of medical transcription reports proof read to be 100% accurate.
• achieve an 80% grade average in bi-weekly testing, and mid-term and final exams.

Students must successfully complete the theory component with a grade average of 80% before being assigned a practicum placement.


The grading procedure for this program is based on UFV's Grading System policy (101). Official transcripts are issued upon completion of the entire program.


In addition to classroom activities, students will be required to research, study and prepare assignments outside of class for approximately 6–8 hours per week.

Attendance policy

A 90% attendance record must be achieved to successfully complete the course.

Fees and additional costs

For current program fees, please refer to ufv.ca/moa. All fees which total more than $100 in a calendar year are fully tax deductible.

Financial aid

Financial aid is available from a variety of sources. For more information contact the Financial Aid and Awards office at either the Abbotsford or Chilliwack campus. A variety of bursary applications are also available from the Financial Aid and Awards offices.

For more information

Contact the Continuing Studies department at 604-851-6324 or 604-792-0025, local 6324, or toll-free (within Canada) 1-888-504-7441, local 6324. Email: continuingstudies@ufv.ca.

Return to main Continuing Studies page