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Posting number 2017.158
Position Clerk, Admissions
Group Staff
Department Office of the Registrar
Location Abbotsford
Contract type Staff, 100% full-time, Permanent
Start date October 16, 2017
Salary scale $3,393.50 - $4,031.75 per month (Staff pay group 5)
Closing date September 26, 2017

About UFV

The University of the Fraser Valley is nationally recognized for its commitment to teaching excellence, community relevance, and Indigenization. With over 100 programs, from graduate and undergraduate arts, science, and professional degrees, to trades and technical education, university preparation, and continuing education UFV is the school of choice for over 15,000 students.

Posting details

The Office of the Registrar invites applications for one (1) permanent Admissions Clerk.


Duties & Responsibilities
Under the supervision of the Admissions Coordinator, the Admissions Clerk is responsible for performing a wide range of duties in support of admissions and credential evaluation functions, including data entry of high school grades, test scores, transfer credit and applications; screening open access programs and generating admissions letters;  scanning and keeping records of student documents; responding to student enquiries; tracking documents; generating memos; and running computer processes related to admissions and transfer credit. The position uses a variety of software, including the Banner student records system, Banner Document Management system, Microsoft Word, and Fast Student, to enter data, find information, update student records, run queries and perform mail merges.



Completion of a recognized certificate in office administration from a recognized post-secondary institution. Two years related experience, with knowledge of university admissions and records systems. Proficiency in the operation of a computer in a Windows environment with good word processing skills, familiarity with Banner, Banner Document Management, and databases such as Fast Student and spreadsheets preferred. Minimum keyboard speed of 50 wpm. Ability to deal effectively with a diverse range of people, to manage multiple demands and to work well as part of a team. High degree of accuracy and attention to detail. Good organizational skills and ability to work in a fast-paced environment, with minimal supervision is required.

How to apply

Shortlisted applicants may be required to undergo a criminal record check. Shortlisted applicants will be required to provide copies of their most recent evaluation summary.

Direct resume including evidence of appropriate qualifications by September 26, 2017, referring to Posting #2017.158 to


Human Resources
University of the Fraser Valley
33844 King Road, Abbotsford, BC, Canada V2S 7M8
Tel: (604) 854-4554        Fax: (604) 854-1538       Website:
Email resumes to:

  Find out how to prepare your application

Please note:

  • We thank all applicants for considering UFV for employment.
  • Incomplete applications will not be processed.
  • In order to be environmentally and fiscally responsible, only short-listed candidates will be contacted for interviews.
  • Short-listed candidates may undergo a criminal record check and/or a verification of their education credentials, as required.
  • Shortlisted applicants for staff positions will be required to provide copies of their most recent evaluation summary.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

UFV is committed to the principle of equity in employment.

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