PER DIEM GUIDELINES


Employees are eligible for a per diem to cover meal costs while traveling on University business, or they may be reimbursed by submitting detailed/itemized receipts. Either method may be used but only one method can be applied for a trip. An employee is not permitted to claim an allowance when meals are included in registration fees for seminars and conferences or are included in air travel. 
 
Per diem meal allowances may only be claimed by individual employees for themselves. When the cost of meals to be reimbursed includes other employees or guests, their names must be identified and original, detailed receipts must be submitted. Please note: if you are charging your meals to a UFV VISA expense card, you cannot claim per diems. Original receipts are required to clear VISA charges.

The per diem rate for travel outside of Canada and the US will be guided by the Government of Canada Treasury Board rates for the applicable country, unless otherwise stated on the expense claim. Per diem rates will be the responsibility of the Director of Finance. Please contact the Finance Department prior to traveling for the appropriate rate.

Where a research funding agency has a per diem limit that is different than UFV’s, the traveler will be reimbursed based on the agency’s rate unless otherwise approved by the traveler’s research supervisor and the Director of Finance.


Current Per Diem rates:


Travel within Canada

Breakfast $10.00 Leave home before 7:00am
Lunch $15.00 Travel to begin before noon
Dinner $25.00 Arrive home after 6:00pm
Total $50.00 per day





Travel in the United States (at current US rate)

Breakfast $10.00 (USD) Leave home before 7:00am
Lunch $15.00 (USD) Travel to begin before noon
Dinner $25.00 (USD) Arrive home after 6:00pm
Total $50.00 (USD) per day




These rates include tips and taxes.

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