A project to introduce

Computer Assisted Scheduling


Project leader: Bill Cooke

Search Committee: Membership list (pdf)

Purpose: To search for computer software that may be used to assist in the scheduling of class activities.

Rationale: 1) Concern about lack of classroom space arising from conflicting schedules while some times are still available, especially on Abbotsford campus.

2) Concern that course scheduling results in students not being able to get the classes they need because of conflicts, also resulting in classes not being filled.


1) Define principles and constraints that govern the creation of the schedule

2) Create a requirements document

3) Search for vendors
    UPDATE: An RFP has been issued 
    on BC Bid®.
    > Select "Browse for Bid Opportunities or 
       Bid Results" (right-hand side)
    > Select "Browse opportunities by organization"
    > Select "University College of Fraser Valley"

Schedule of events: The following schedule summarizes significant target events for the RFP process.


Date Activity
July 23, 2008 Request for Proposal issued
August 6, 2008 Deadline for Questions from Proponents
August 12, 2008 Responses to Questions sent to Proponents
August 21, 2008 Submission Deadline
August 22-September 5, 2008 Evaluation of Submissions
September 8-10, 2008 Short listed Proponents notified, invited to make presentations
September 15-19 , 2008 Presentations by short listed candidates (if required)
September 19-October 7, 2008 Final evaluation, reference checks and selection of lead Proponent
October 8-10, 2008 Finalize and award contract
October 2008 Presentations to Faculty (multiple dates)
December 2008 Begin process for preparation of Fall 2009 Timetable

Questions: View the FAQs
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