* Some programs may reach capacity and close before this date. Programs with
seats available may accept applications after this date, but applicants
should check our website at www.ufv.ca/ar,
or contact Admissions & Records before sending an application. Please note
that applicants who apply after these dates, or who do not provide all the
required documents by these dates, will generally be scheduled to register
later than other students in the program.
How to apply
You can apply by mail (we record the post-marked date), through the internet
at www.pas.bc.ca, or in person. The
application date received will determine your order on the applicant list,
provided it is complete upon submission. (See what to submit, below.)
What to submit to the Admissions office
Read the How to Apply section for the program you choose to determine
entrance requirements and the necessary documents required for your program.
To apply, submit everything required by your program. Your application
package would typically include:
• Application for Admission form
• additional application information forms if required by your program
(refer to the How to Apply section for the program)
• application fee unless otherwise specified (currently $45)
• official high school transcript of grades if Grade 12 graduation, or
specific high school courses and grades are required for your program
(interim grades will be required by April 10 if you are currently attending
high school)
• official transcripts from any post-secondary institutions you have
attended. They must arrive in the original sealed envelope to be
considered official.
• any other information listed under How to Apply in the program
description
Complete application
The application fee and all the documents listed in the How to Apply section
for each program (i.e., all required documents for a complete application)
must be enclosed in order to have a complete application. If you apply
through the web, your application fee (if you did not provide a credit card
number) and any required documents should be mailed the same day you
transmit your application in order to retain your application date. If you
have official transcripts sent directly from another institution, you should
ensure they are ordered in time to arrive within two weeks of the date your
application is submitted.
If an application is incomplete, the “date of application” is changed to the
date the application becomes complete.
Students currently registered in courses required for admission should
submit a confirmation of enrollment in these courses, along with a
transcript showing courses already completed. Students currently attending
Grade 12 have until February 28 to submit test scores and official
transcripts of final grades and/or interim grades for required courses, but
should submit all other required documents with their applications form. See
Documents below for further information.
Apply directly to the Trades and Technology Centre for programs listed under
those headings on the Application for Admission form.
What you will receive from A&R
A letter will be sent to you ...
• upon receipt of your application to acknowledge that it has been received
and to provide your UCFV student number (keep this private and secure)
• following initial screening to advise you whether the application is
complete or whether any documents are missing. You will be advised if an
interview or program orientation is scheduled for your program.
Note: If your application is not complete on submission, your “date
of application” will be changed to the date your application becomes
complete, which will affect your position on the applicant list for the
program and/ or your registration time. A complete application includes all
the documents required in the How to Apply section for each program, and the
application fee.
• to notify you whether or not you have met the entrance requirements for
your program, and if so, whether there is space available for you.
Preliminary registration information will be included if you are accepted
into the program.
Registration information is available on our website and is also sent to new
applicants prior to registration.
Documents
Official transcripts from other institutions attended are required for
entrance to many programs. Transcripts are considered official when they are
bearing the institution seal or authorized signature and are in the original
sealed envelope of the issuing institution. If official transcripts are
required for entrance to a program, and you are having them mailed directly
to UCFV, order them early so they arrive within two weeks of the date you
apply.
A certified translation is required for documents in a language other than
English (some exceptions may be possible for documents in French).
Documents submitted become the property of UCFV. Only documents that are
considered by UCFV to be irreplaceable will be returned to the student on
request.
The majority of credit programs, including General Studies, require that
students be high school graduates or 19 years of age by the first day of the
semester. Students who are under 19 and not in school will be required to
submit proof of high school graduation (an official high school transcript)
with their application forms. Students currently enrolled in Grade 12 should
submit a copy of their course schedule when they apply for any program
requiring specific courses, grades, or GPA. All students enrolled in B.C.
Grade 12 should also arrange to have their grades sent directly from the
Ministry of Education, however, if the program requires completion of
specific high school courses, Grade 12 students will be given until February
28 to submit spring interim high school grades. Report cards will be
accepted for interim grades.
Students who have taken course prerequisites at other institutions will also
need to submit official post-secondary transcripts for evaluation. An
Application for Transfer Credit form is required to evaluate post-secondary
transcripts (allow a minimum of six to eight weeks).
Admission from other provinces
Many programs require that students have B.C. secondary school graduation or
equivalent in order to meet entrance requirements. Students who have
graduated from the secondary school system (Grade 12) in the Yukon,
Northwest Territories, Nunavut, Alberta, Saskatchewan, Manitoba, New
Brunswick, Nova Scotia, Prince Edward Island, and Newfoundland are
considered to have satisfied this requirement. Students from Quebec who have
completed one full academic year at CEGEP and students from Ontario who have
graduated on the new curriculum (2003 or later) are also considered to have
equivalent to B.C. graduation. Ontario graduates from previous years are
required to have six OAC courses or Grade 13.
Equivalents to B.C. graduation
Students who have completed the International Baccalaureate diploma program,
the ABE Provincial diploma, the B.C. Adult Graduation diploma Adult Basic
Education completion, or the General Education diploma (GED) may be
considered to have the equivalent of B.C. secondary school graduation for
admission purposes. However, students who are applying for any program that
requires specific secondary school level courses for entrance, e.g., Math 11
or equivalent, or who intend to register for a course that has a specific
secondary school course as a prerequisite, must provide an official
transcript showing a final grade in the appropriate subject.
Conditional offers of admission
Some programs may accept students prior to completion of all entrance
requirements. Other programs do not consider applications without
documentation that all requirements have been completed. Check the How to
Apply section for your program for information.
If an admission decision is based on courses in progress, acceptance will be
conditional upon proof of completion of final academic requirements. Your
offer of admission will state a final date for receipt of this information.
However, applicants are encouraged to submit final grades as soon as
possible.
Admission with registration priority
Registration priority is available, upon request, to applicants for General
Studies (including General Arts and General Science) with higher academic
qualifications. Students who qualify for registration priority will receive
an earlier registration time than other new students in their program group.
Requests are accepted from April 1–30 for the Fall semester only. See
procedures for requesting registration priority, below.
Applicants who are new to UCFV for the Fall semester, or re-admitted after a
two-year absence, are eligible if they meet one of the following criteria:
a. New or re-admitted students who have not completed post-secondary
courses and whose grade point average from secondary school is
3.5 or higher (based on the Ministry of Education grading scale — see below)
calculated on the following 16 credits:
English 12, plus the three highest grades achieved in provincially
examinable four-credit Grade 12 courses.
The Ministry of Education grading scale assigns GPA as follows: A = 4.0, B =
3.0, C+ = 2.5, C = 2.0, C- = 1.0, below C- = 0.
b. Students who have completed post-secondary education courses with
a cumulative grade point average of 3.5 or higher (minimum 18 credits) or a
last-semester minimum grade point average of 3.5 or higher (minimum 12
credits).
Students accepted for admission with registration priority will maintain the
same position in the registration order for the winter semester.
Procedures for requesting registration priority
Requests are considered for Fall entry only.
Modifications to registration priority procedures are being considered for
Fall 2005. Check our website at
www.ufv.ca/ar in February 2005 to see if there are any new options that
you can choose. The procedures below are also acceptable for 2005:
To request registration priority, submit a letter, marked Request for
Registration Priority, and your grades, to Admissions and Records from
April 1–30. Only requests which have supporting documents (grades) enclosed
will be considered. Grade 12 students must submit recent interim grades
(include grades for all provincially examinable courses). Be sure to enclose
a separate copy of your grades with your Registration Priority request, even
if you are sending your grades to Admissions for program entrance.
Special admission
Any person who does not meet stated admission requirements may
petition our Academic Standards committee for special consideration. Special
Admission application forms are available from our website at
www.ufv.ca/ar, or at Admissions and
Records. Special Admission applications and supporting documents should be
forwarded to the Associate Registrar, Admissions.
Special Admission applicants are required to provide a
rationale for special consideration, transcripts, and a reference from a
UCFV advisor or counsellor. They may also be required to undertake testing,
write provincial examinations, attend an interview, and/or write an essay in
order to assess academic level. Applicants are advised to apply for special
admission at least six weeks before the start of the semester.
Concurrent studies
Secondary school students may take a course at UCFV while still working
toward secondary school graduation. Concurrent studies may be permitted
under the following guidelines:
1. The student is attending a secondary school.
2. The student is deemed to have exceptional ability or may
benefit substantially by taking the university college course.
3. A similar course is not available at the secondary school.
4. The principal of the secondary school and the student’s
parent or legal guardian provides written support.
5. The course instructor and program/department head approves
the request.
6. There is space in the course at the time classes begin.
Applications for concurrent studies should be submitted to the Associate
Registrar, Admissions, at least one month before the start of classes.
Interim grades, letters from the student, the principal, and
the parent or guardian, and the application fee, must accompany the
application form. Written permission from the instructor must be available
at the time of registration.
Re-admission policy
Students who have been admitted to a program at UCFV and who fall
into any of the following categories must apply for re-admission to that
program:
1. UCFV students who fail to attend courses in the program for two years.
Some programs, e.g., Computer Information Systems, Graphic Design, Health
Sciences, and Trades, require continuous enrolment or allow a shorter
absence. Check individual program information.
2. Students who fail to register in the first semester, or who withdraw
completely in the first semester of attendance.
International Education
website: www.ufv.ca/intl_ed
email: intl_ed@ufv.ca
Increasingly, UCFV is called upon to respond to the needs of foreign
students. These include exchange students sponsored by local community
groups, visitors from overseas and others residing temporarily in our
communities, as well as students applying from outside Canada. Although it
is not always possible to meet the needs of international students
completely due to the priority for university services (which is reserved
for local residents) UCFV does, wherever possible, attempt to make available
its full range of services to interested students. Different fees,
application forms, and procedures apply. For further information concerning
International Education and the enrolment of foreign students please call
the International Education office at 604-504-7441 or 604-854-4544, or refer
to the international education website at
www.ufv.ca/intl_ed
Placement tests
Website: www.
ufv.ca/stuserv/cas
Students may be required to take tests which will help to determine skill
levels and aid selection of courses appropriate to their educational
backgrounds and abilities. Placement tests are also required for entrance in
some courses and programs. Students need to review program entrance
requirements and course prerequisites to determine whether they need to
write a placement test.
Dates, times, location, cost, minimum scores, preparation, etc., and
detailed handouts on placement tests, are on the website or at Assessment
Services located in Room B230 on the Abbotsford campus, and Room D117 on the
Chilliwack campus. Contact the Abbotsford office at 604-557-4006, or the
Chilliwack office at 604-792-0025, local 2460.
CPT
The Composition Placement Test (CPT) is designed to assess the level of your
writing skills and has two functions at UCFV:
• as one way to meet the prerequisite for certain courses.
• as an entrance requirement for some programs.
Refer to the program section and course descriptions to determine if you
need the CPT score at the time of application or prior to course
registration.
Register for a CPT sitting at least four weeks before you need the score.
Note: The Language Proficiency Index (LPI) can be used in
lieu of the CPT. An essay score of 30 (level 5) is
considered equivalent to a CPT score of 48; a score of 24 to 26 (level 4) is
equivalent to a CPT score of 41. Allow six weeks to receive your score.
MPT
The Math Placement Test (MPT) is designed to assess the level of your math
skills and direct you in choosing the math course which will be most
suitable for you. It is also a prerequisite for the UCFV equivalents of Math
11 and 12.
MDPT
The Math Department Pre-Calculus Test (MDPT) is a Principles of Math 12
abilitiy indicator for the Mathematics and Statistics Department only. It is
designed to assess ability within specific components of B.C. Principles of
Math 12 or its equivilent. It is not a test designed for entry into MATH
106 (Statistics).
MATA
The Math 12 Ability Test for the Business Administration and Computer
Information Systems departments (MATA) is designed to assess ability within
specific components of B.C. Math 12 or its equivalent. Departmental approval
is required to register for this assessment test.
CSPT
The Computer Skills Placement Test (CSPT) can be used to assess the level of
your basic Windows, Internet, word processing, and spreadsheet skills, or if
you are unsure whether you have the skills required for CIS & COMP courses
or for BUS 160.
Registration
Students are responsible for the accuracy and completeness of
their registrations, and for meeting the stated prerequisites and
corequisites of a given course or program. Registration is primarily through
the web, with in-person or telephone assistance if needed. Students using
the web should check carefully that each transaction is completed, and print
a copy of their registration record.
Security of your student records
To ensure that no unauthorized person can obtain access to a student’s
records, students are expected to keep their UCFV student numbers private
and confidential. Students will be required to set a unique PIN (Personal
Identification Number) to use student web services. It should be kept safe
and secure. Students are responsible for any transactions made using their
student number and PIN.
Choosing your courses
The Admissions and Records office publishes a Registration Guide & Timetable
of course offerings prior to each registration period. It is also available
on the internet at www.ufv.ca/ar
You should plan your courses carefully prior to your
registration time. If you need help, arrange to meet with an educational
advisor in Student Services or your program area.
Registration times
Registration times are assigned according to UCFV registration order policy
(see Registration order, below).
Admissions and Records schedules registration times just prior to the start
of each registration period (i.e., in mid-May for fall semester
registration, and in mid-November for winter semester registration).
Students obtain their registration times through Student Web at
www.ufv.ca/ar.
Continuing students who are not attending the current
semester will be scheduled for a registration time if they have completed
credit courses within the last two years, and are eligible to continue in
their programs. See Re-admission policy on page 19, and program information
in this calendar, to determine whether you require an application for
re-admission.
Registration order
UCFV’s registration order policy governs the assignment of registration
times. Students are placed
in registration groups depending on their programs. The groups register in
the following order: first, students in bachelor degree programs; second,
students in certificate, diploma, associate degree, or Engineering Transfer
programs; third, students in general programs (e.g., General Studies,
General Arts, General Science, visiting students, English as a Second
Language, and College and Career Preparation).
Within each registration group, continuing students in good
standing register first, and are ordered based on number of UCFV credits
completed and grade points (the sum of the GPA value multiplied by the
number of credits for each course). The number of credits completed and
grade points are indicated on grade statements and transcripts. New students
and re-admitted students register after continuing students in the same
program group, and are ordered according to the date their complete
application was post-marked or submitted. Continuing students in the third
registration group who have both a cumulative GPA less than 2.0 and less
than 2.0 in their last term at UCFV will register after all other students.
This may apply to other programs in the future.
New or re-admitted General Studies, General Arts and and
General Science students, or those re-admitted after a two-year absence,
entering UCFV with higher qualifications, can apply for Admission with
Registration Priority in April for the fall intake only.
Prerequisites and corequisites
A prerequisite is a requirement which must be met before a student
enters a course or program. A corequisite is a course which must be taken
concurrently with another course. In some cases a requirement may be taken
as either a pre- or corequisite. Prerequisites and corequisites for each
course are included in the course description. The minimum grade required is
a C- unless another grade is stated. A P grade does not, unless stated
otherwise, meet a prerequisite or corequisite requirement. Students are
expected to consult the current UCFV calendar to ensure they meet
prerequisites before registering. Students who do not have the stated
prerequisite or corequisite courses may not register in a course having
these requirements without written permission of the instructor.
Prerequisite checks generally occur the night after
registration, but may occur at registration or at any time up to and
including the start of classes. Students lacking pre- or corequisites may be
withdrawn.
Any British Columbia secondary school course that is used
to satisfy program entrance requirements or course prerequisites must be
completed for full value (four credits). Some courses or programs require
that Math 12 and English 12 be provincially examined.
Course waiting lists (under review)
This procedure is under review. See the
Registration Guide & Timetable for
up-to-date information.
If a class is full students may put their names on the
waiting list, but the class must fit their timetable. If students are
registered in a course they may not also be on a waiting list for another
section of the same course. There may be limits placed on the number of
waitlisted courses permitted for each student.
Until just prior to classes beginning, the Admissions and
Records office will contact students if space becomes available. They will
be given a deadline to register. If they do not meet the deadline, they will
be removed from the waiting list.
Once classes begin, students must have an instructor’s
written permission to register for any course. Students seeking a seat must
go to the first class to seek permission. For online courses, students
should contact the instructor by the first day of the semester. Instructors
will use the waiting lists to fill vacancies for the first class only.
Reserved seats
UCFV may reserve seats for students to enable them to enrol in a
particular sequence of courses. Reserved seats are usually removed not later
than 10 days before classes begin.
Repeating a course
Students may not register in a course more than twice without permission of
the appropriate dean or designate.
When a course is repeated, the GPA at UCFV includes only the
higher grade, but all attempts appear on the
transcript.
Some programs limit the number of courses which can be
repeated.
Attendance
Students are expected to attend scheduled lectures, laboratories, field
trips, seminars and examinations unless given instructions to the contrary.
Note: To ensure maximum class size and an
opportunity for students on wait-lists to occupy vacant seats, students
must attend the first meeting of the class or notify the
instructor in advance if they are unable to attend.
Students who fail to attend the first class and who
do not notify the instructor in advance may, at the discretion of
the instructor, be withdrawn from the class if there is a
waiting list for the class.
Late entry
Once classes start, students may register only with the written permission
of the instructor (see Schedule of
Events for specific dates). A late registration fee of $20 per course
(subject to change) applies to registrations after the second week of
classes. Late entry will not be permitted after 30 percent of the course is
completed, except with the permission of the instructor and the appropriate
dean (see Schedule of Events for
specific dates).
Course withdrawal
Students may withdraw from a course at any time before approximately 75% of
the course is completed
(see Schedule of Events, for
withdrawal deadlines) through Student Web at
www.ufv.ca/ar, or through the
Admissions & Records office. Withdrawal prior to the date on which 40% of
the course is completed will not be recorded on the official transcript.
Withdrawal after 40% of the course is completed will be shown on the
transcript (see Schedule of Events ). A student who stops attending but does not properly withdraw from
a course is given an NC grade.
A student may be permitted to withdraw after 75% of the
course duration if the student can show that there were extenuating
circumstances. Extenuating circumstances are defined as unusual
circumstances beyond the student’s control, such as a serious illness, which
make it impossible for the course to be completed. A withdrawal after 75% of
the course duration requires the majority decision of a committee of the
dean, department head, and instructor concerned. A withdrawal, if granted,
will be recorded on the official transcript.
Audit
A student may audit a course with instructor’s permission. An audit
student is required to attend at least 80% of classes and participate as a
regular class member, but does not normally complete class assignments or
examinations.
Many instructors and/or departments will not permit a change
to audit status after the first few weeks of class. In other courses, a
student may change to audit status up to, but not later than, the last day
of classes, with the permission of the instructor. Students should check
with their course instructor during the first weeks of class.
An audit grade is not included in the calculation of the
grade point average, but is reported on the official transcript. In order
for an audit grade to be recorded, the student must have attended at least
80% of the course. Students who do not meet this requirement, and who have
not formally withdrawn from the course, may receive an NC grade.
The fee to audit is the same as the regular course tuition
fee.
Course challenge
Some UCFV courses may be challenged for credit. This means that a student
who can demonstrate mastery of course objectives may be granted credit
without taking the course.
Course challenge is available to students who are currently
registered in credit courses at UCFV, or who have completed one or more
credits at UCFV within the past three academic years, and have been
re-admitted to a UCFV program. Course challenge is not permitted for courses
previously failed, or for which credit has been obtained at UCFV through
transfer credit.
A student may challenge a course only once. Students require
permission from the department or program head before they may register for
a challenge. A slightly reduced tuition fee applies.
Courses challenged do not count towards UCFV program
residency requirements.
Credits
UCFV measures the workload of a student by assigning units of credit to a
course or program. A typical university studies or career course is three
credits (three or four hours/week of instruction for 15 weeks) or four
credits (five to seven hours/week of instruction for 15 weeks). In
vocational programs, one credit is generally defined as the equivalent of
one week of full-time study. In Continuing Studies courses, credits (when
they are applicable) may be determined on the basis of one credit for every
30 hours of instruction.
Courseload — university courses/general studies
A full courseload is normally five courses per semester. Students are
encouraged to enrol in not more than five courses per semester and may not
enrol in more than six courses without permission of a dean. Some
university-transfer programs, such as Engineering Transfer, require an
overload.
Definition of a full-time student
A full-time student is enrolled in 60% or more of the full or standard
course load for a given program. A part-time student is enrolled in less
than 60% of a full course load. Students who are applying for a student loan
should consult the Financial Aid office for more information about the
minimum courseload required to qualify.
ID cards
Photo identification cards are issued by the Library to all registered
students. There is a $10 charge to replace an ID card.
Where to find more information
Contact Student Services to sign up for a free Introduction to UCFV session
and individual appointments (phone 604-854-4528 — Abbotsford, 604-795-2808 —
Chilliwack).
The Admissions and Records office will assist you with any questions
regarding your application
(phone 604-854-4501 — Abbotsford, 604-795-2802 — Chilliwack).
Contact your department directly by calling your nearest UCFV centre.
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