Academic Calendar 2023/24

Continuing Education

Records Management certificate

The Records Management certificate aims to prepare and equip administrative assistants with the skills they require to manage and maintain an organization’s physical and electronic records.

All organizations follow records management practices with different degrees of sophistication; however all practices are informed by ARMA International. This program was designed using the principles set out by ARMA International.

As technology has significantly impacted the manner in which an organization’s records are handled, this program includes additional training in the areas of software, communication, and digital literacy skills to help the administrative assistant respond to an organization’s need to access a record in a timely manner.

Graduates of this program will have the knowledge, skills, and abilities to be successful in any entry-level administrative assistant role that involves records management responsibilities.

Program learning outcomes

The program focuses on meeting the following employment-related learning outcomes. Upon successful completion of the RM certificate, students will be able to work with:

  • Electronic records storage — inside and outside sources
  • Filing of records
  • Retrieval of records
  • Retention of records
  • Disposition of records
  • Policies and procedures of records management
  • Records management standards

Entrance requirements

  1. B.C. secondary school graduation or equivalent, or minimum 19 years of age before the first day of classes.
  2. Applicants must meet the Entry-level English language proficiency requirement. For details on how this requirement may be met, see the English language proficiency requirement section of the calendar.

When to apply

Applications are accepted on a continuous basis throughout the year. Qualified applicants are considered for the next intake in which there is space. See Continuous application process for more information.

How to apply

  1. Apply online at
  2. Applicants will be advised of an admission decision and, if accepted, will be provided with registration information. Full tuition is due at the time of registration.

Basis for admission decision

Applicants who meet the entrance requirements will be admitted in order of their application date. This date is set when an application, all required documentation, and the application fee have been submitted.

Fees and additional costs

Please see the Continuing Education webpage for current fee information. See the Fees and Other Costs section for additional information.

Financial aid

Financial aid is available from a variety of sources. For more information, contact the Financial Aid and Awards office at either the Abbotsford or Chilliwack campus. A variety of bursary applications are also available from the Financial Aid and Awards offices. The RM certificate program, specifically some full-time schedules, will meet the program eligibility requirements as outlined at

Program duration

The RM certificate is 230 hours in duration, offered in both full- and part-time capacity.


All courses are offered online.

Program outline

Course Title Hours
RM 01 Fundamentals of Records Management 15
RM 02 Records Management Classification and Vocabulary 30
RM 03 Records Management Systems 30
RM 04 Digital Age Literacy 15
RM 05 Databases: Access 15
RM 06 Spreadsheets: Excel 15
RM 07 Word-processing: Word 15
RM 08 Business Communications 15
RM 09 Records Management Practicum 80

Practicum regulations

In order to qualify for the two-week practicum, students must have successfully completed all modules and met the attendance requirements.

When students qualify for a practicum, UFV Continuing Education will assign them a practicum that provides them with meaningful work-like experience and exposure to the field of Records Management.

Practicum placements reflect the business practices of the practicum host, which includes placement during standard business hours. Transportation to the practicum site is students' responsibility and may require travel outside their community of residence. If a student refuses an assigned practicum site they will need to find their own site and obtain departmental approval prior to the start of their practicum.

Please discuss any barriers that may affect practicum assignment with UFV Continuing Education immediately after registration.

Course listings

For complete details on courses see the course descriptions section.

For more information

Contact Continuing Education at 604-851-6324, or 604-504-7441 local 6324, or toll-free (within Canada) 1-888-504-7441 local 6324, or

Current Students