Request Form - Event Application

Contact Information

Contact Name

Enter the name of the event contact.

Name of Organization

Enter the name of the organization hosting the event.

Address of Organization

Enter the complete address for the organization.

Type of Organization

Enter the type of organization.

Start typing... Type of Organization

Other

Enter the type of organization.

Contact Phone

Enter the phone number of the event contact.

Contact Email

Enter the email address of the event contact. Your invoice will be sent to this email address.

Onsite Contact Name

Provide the name of the contact that will be onsite the day of the event.

Onsite Contact Phone Number

Provide the phone number of the contact that will be onsite the day of the event.

Booking Details

Event Type

Virtual

Hybrid (in person with online component)

In Person

Event Name

List the name of the event.

Event Description

Provide a detailed description of the event you are planning.

Event Start Date and Time (include set up time)

Enter the start date and time of the event including set up time.

Event End Date and Time (include tear down time)

Enter the end date and time of the event including tear down time.

Alternate Dates and Times

Provide alternate dates and times.

Campus

Select the campus where you would like to host the event.

Start typing... Campus

Abbotsford Event Spaces

Select the event space needed for the event.

Start typing... Abbotsford Event Spaces

Chilliwack Event Spaces

Select the event space needed for the event.

Start typing... Chilliwack Event Spaces

Mission Event Spaces

Select the event space needed for the event.

Start typing... Mission Event Spaces

Other Event Space

Enter the event space needed for the event.

Other Event Space

Enter the event space needed for the event.

Other Event Space

Enter the event space needed for the event.

How many participants are expected?

Will you be paying for the attendees parking?

Yes No

Do you require catering services?

Yes No

Do you require a guest wireless account (for internet service)?

Note: All presenters, trainers, meeting facilitators, etc., are required to provide their own laptop to use along with existing installed audio visual equipment in the room.

Yes No

Do you require additional audio visual equipment (e.g., wireless microphone)?

Yes No

Will alcohol be served at this event?

Yes No

Describe how you will manage alcohol at this event:

Guidance:
1. Review the Selling, Serving and Advertising Liquor Policy (15) here: https://www.ufv.ca/media/assets/secretariat/policies/Selling,-Serving-and-Advertising-Liquor-(15).pdf
2. Review the UFV Serving of Liquor Regulation:https://www.ufv.ca/media/assets/vp-community-engagement/Serving-of-Liquor-Regulations.pdf
3. You must obtain a Special Event Permit through the BC Liquor and Cannabis Regulation Branch. https://www2.gov.bc.ca/gov/content/employment-business/business/liquor-regulation-licensing/liquor-licence-permits/apply-for-liquor-licence-permit/special-event-permit
4. You must obtain a Special Event Server (SES) or Serving it Right Certificate from Responsible Service BC. http://www.responsibleservicebc.gov.bc.ca/

Describe the food and beverage plan:

List food and beverages that will be served at this event.

Describe how entry to and from the event will be controlled:

Guidance:
1. Will physical barriers and/or signage be used?
2. Who will be in charge of controlling access?

Liquor Guidance (if applicable):
1. Liquor shall not leave the venue and shall not be passed to people outside the venue for consumption.
2. Events in open areas must have temporary fencing at least six (6) feet in height to control access.

Describe how hygiene and cleaning requirements will be met:

Describe how requirements for hand hygiene be achieved (hand wash/sanitation): https://www.worksafebc.com/en/resources/health-safety/posters/prevent-spread-communicable-disease-handwashing?lang=en

Describe any additional information related to the event:

Terms of the Primary Event Organizer:

I agree that I have read and understand the Liquor Control and Licensing Act (British Columbia), the Liquor Control and Licensing Regulation, the University of the Fraser Valley Policy 15 (Selling, Serving, and Advertising Liquor) and the UFV Serving of Liquor regulations.

I agree that this event is consistent with the purposes of the university, and I accept personal responsibility for ensuring that the liquor laws of the Province of British Columbia, and the policies and procedures of the university, are complied with during the event. I will ensure that all persons serving alcohol possess a valid Serving It Right or Special Events Server serving certificate.

Yes - I agree to the terms of the Primary Event Organizer.

Collection Notice

The personal information requested on this form is collected under the authority of the University Act, and in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA). The information will only be used for processing the disclosure of personal information authorized on this form.

Your name

Your email address

Verification Code

Event Application - Guests & Visitors

Contact Information

Booking Details

Collection Notice

Other Fields