Convocation FAQs

Location, parking, and guest information

Where will Convocation be held this year?

All convocation ceremonies will be held at the Abbotsford Centre (AC) located at 33800 King Road in Abbotsford (corner of King Road and University Way) adjacent to the Abbotsford campus. See map at Contact Us.

Where can I park?

Free parking is available for graduates and their guests at UFV parking lots on the Abbotsford campus.

Do my guests need tickets?

Tickets are not required for guests. You are welcome to invite all your family and friends to convocation. The centre has over 2,500 seats available for each ceremony.

Please note it is 'festival seating" for guests; this means, seats are available on a first come, first serve basis.

Can I get an invitation letter to invite guests from overseas?  

International students who wish to invite their relatives to Convocation are required by CIC to write their own letters of invitation. Please refer to the CIC website for more information and please note that the following are required to support your invitation:   

1) Submit a Graduation Request form to the UFV Office of the Registrar before April 1 deadline. 

2) Once it arrives, print your OReg email confirming receipt of your Graduation Request.

3) Print a copy of the UFV convocation schedule

4) Write your letter of invitation

5) Copies of the following must be submitted to CIC: OReg email confirmation of Graduation; the UFV convocation schedule web page; your letter of invitation 

About your credential

How do I get my degree/diploma/certificate?

You will pick-up your credential or parchment prior to your ceremony on the concourse at the AC. Watch for signs and team convocation members directing you to documents.

What if I cannot attend the ceremony? How can I get my parchment?

If the parchment (e.g. degree/diploma/certificate) isn't picked up by the graduate at convocation, it is mailed out within two (business) days.

What if I have already received my parchment in the mail?

You do not need to bring your parchment with you. A diploma cover will be given to you so that you look like all the other graduates when you cross the stage.

What if I'm receiving more than one credential (e.g. a Bachelor's degree and a diploma or certificate)?

If the programs are graduating at the same ceremony, you will be handed all your 'parchments' at the same time. Your highest credential earned will be acknowledged as you cross the stage. If you are graduating from programs that are scheduled for different ceremonies, you are entitled to attend both/all ceremonies but you do not have to. In fact, that would be unusual to do so. Normally, graduates attend the ceremony and wear the regalia where they are receiving their most senior credential (e.g. a degree over a diploma; diploma over a certificate).

Ceremony day

How long is the ceremony?  

The time for each ceremony varies but you should plan on at least three to four hours for your graduation ceremony. This includes time to arrive early for regalia, marshalling, the procession, ceremony, and informal reception. You will want to leave time for photographs with family and friends before returning your regalia.

When should I arrive?

Doors open for graduates one hour and 30 minutes before the ceremony start time. You must be on site one hour before your ceremony start time. Before your ceremony, you must pick up your grad card, your regalia including cap and tassel, your Alumni card and parchment before heading to the marshalling area behind the main stage.

When should my guests arrive?

Guests are welcome to arrive up to one hour before the ceremony start time. During this time a concession will be open on the concourse of the AC to purchase refreshments. The Alumni Association will be offering flowers and alumni apparel for sale. The UFV bookstore will have merchandise available.

What should I wear?

Graduates are required to wear regalia (a black gown and hood or vee-stole) as they cross the stage. Most graduates wear business or dress attire under their gown. Your gown will cover most of your clothing except legs and feet. You will be walking up and down concrete stairs and standing during the marshalling process and procession.

What happens after the ceremony?

After the ceremony, there is an informal reception on the concourse. Pick a place to meet your guests after the ceremony.

Leave time to take photographs with family and friends before returning your regalia. The Alumni Association offers commemorative wine for tasting and ordering. Alumni wear and other merchandise is available for purchase.

I have a guest who is elderly or can't walk very far. What should I do?

Accessible seating is available at the AC including space for wheelchairs and walkers. The facility is equipped with elevators as well as special seating areas. Drop off is available directly in front of the main entrance of the AC. Disabled parking will be available in Lot2A directly behind the AC.

I have a disability. Is assistance available for my ceremony?

If you are a graduate with a disability, please either advise us at or contact the Disability Resource Centre to ensure we have assistance available for you in the marshalling process and the procession.

I require a sign language interpreter. What should I do?

If you are a student or have a guest who requires the services of a sign language interpreter for a ceremony please contact us by email as soon as possible.

I have a young child. Can they attend?

We don’t recommend bringing young children under six or seven years of age to the ceremony — it’s a long event for youngsters to sit through. If a child is restless or noisy, this may be a distraction to other guests. Thanks in advance for your co-operation. There is no child-minding service at the AC.

What should I bring with me?

Please only bring personal items that you are comfortable carrying throughout the ceremony. Although there is a coat check available to graduates, the coat check is not a secure storage place. It is recommended that you leave personal items such as purses and coats at home or with your families/guests during the ceremony.

Regalia (gown, hood, cap and tassel)

What is regalia?

Regalia is part of the tradition of graduating from a university. Regalia at UFV includes a black gown, an UFV hood or vee-stole (depending on degree, diploma or certificate) and a cap and tassel with a year charm.

How do I order my regalia?  When?   

Pre-order your gown with Gaspards and benefit from their early bird rate. The site is available for ordering at any time 24 hours a day/7 days a week until May 17, 2018. After this deadline, you may still order regalia on site on the day of your ceremony for $60. 

What does it cost?      

The cost to pre-order regalia online is $40 taxes included. Gaspards accepts Visa and MasterCard for online payment. 

The cost to order regalia on site at the ceremony is $60.

What does this include?

The fee includes rental of a black gown and UFV hood and the purchase of a cap, tassel and year charm. Proceeds from the purchase of your cap and tassel will go to the UFV Alumni Association and will support the leadership awards funded by the association.

What if I cannot pay for my regalia?

If you do not have a credit card, you can use a Visa gift card or can make alternate arrangements to order regalia please contact us at

Financial Aid and Awards provides assistance with a UFV Student Emergency Fund form for students who may be unable to pay for the rental of graduation regalia. The form is available at any Financial Aid and Awards office.

Can I cancel my gown order?

Orders can be canceled prior to the midnight May 17 deadline. You can cancel your rental by going back to the rental website and logging in using the email and password you set up when you rented online. There are no refunds or cancellations after the rental deadline as after this date gowns are picked, cleaned, packed, and shipped and there is no way for us to stop this process.

I didn't pre-order my regalia but would still like to attend my ceremony. What do I do?  

Don't worry! Regalia can be ordered on the day of the ceremony for $60. Please bring visa, cheque, or cash to pay for regalia on site at the AC.

When do I pick up my regalia?   

Doors will open to pick-up your regalia 1.5 hours before your ceremony start time. You must be on site one hour before your ceremony.

Team convocation members will be on hand to assist you with your regalia and direct you to the marshalling area. Regalia must be returned following the ceremony.

What if I don't want to wear a cap and tassel?

Wearing a cap and tassel is optional at UFV. However, your regalia package price includes the purchase of a cap, tassel and year charm as a keepsake of your graduation ceremony. 

Submitting your Graduation Request form

How do I apply? 

All students who are completing their requirements be April 2018 and wish to graduate are required to submit an application form on or before April 1, 2018. Please contact the Office of the Registrar if you have missed the deadline or have any questions. 

Where can I get the form and where do I submit it?

You can print a Graduation Request (pdf) form and submit it to any OReg location



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