What is a privacy breach?
A privacy breach is a collection, use, disclosure, access, disposal, or storage of personal information, whether accidental or deliberate, that is not authorized by the Freedom of Information and Protection of Privacy Act (FIPPA). Personal information means recorded information about an identifiable individual other than business contact information.
A privacy breach is a type of information incident. Information incidents occur when unwanted or unexpected events threaten privacy or information security. They can be accidental or deliberate and include the theft, loss, alteration or destruction of information.
How do I report a privacy breach?
All UFV staff, faculty, administrators, contractors and volunteers have a duty to report suspected privacy breaches to their supervisor/manager and the Legal Department.
Audrey Ackah, General Counsel and Privacy Officer
- Email: Audrey.Ackah@ufv.ca
- Phone: 236-622-1491
Stephen Gaspar, Legal Counsel
- Email: Stephen.Gaspar@ufv.ca
- Phone: 604-854-4654
What steps are involved in responding to a privacy breach?
| Action | Position responsible | |
|---|---|---|
| 1 | Report the privacy breach immediately to supervisor/manager and the Legal Department. | Unit/department where breach occurred or was identified |
| 2 |
Contain the privacy breach and limit its impact by:
|
Legal department and other relevant units/departments |
| 3 |
Assessment Legal Department will conduct a review of the circumstances that gave rise to the breach. The review will include: assessing the risks, identifying the cause and extent of the breach, identifying the personal information involved in the breach. |
Legal department |
| 4 |
Notification
|
Legal department and other relevant units/departments |
| 5 |
Prevention Implement measures to prevent recurrences of similar incidents. |
Legal department and unit/department manager |
Privacy complaints
If you have questions or concerns about the way UFV has collected, used or disclosed personal information, you may file a complaint by contacting UFV’s Privacy Officer at fippa@ufv.ca.