Information Technology Services

Protect Yourself

Good Security Hygiene

IT Security Hygiene is the protection and maintenance of the computing devices that we use to access information, such as personal laptops, mobile devices, and desktop computers. Maintaining good IT Security Hygiene includes simple steps such as:

  • Install a trusted antivirus program, and run periodic scans of all files on your computer;
  • Backup your data regularly;
  • Install browser based security extensions or add-ons;
  • Install security updates and software patches in a timely manner;
  • Turn on your computer’s personal firewall;
  • Separate your computer’s administrator privilege from its day to day use;
  • Use only strong passwords;
  • Uninstall software that isn’t being used.

 

How can I securely access UFV files and data?

UFV files and data are best accessed when on campus through your network drives rather than downloaded onto your device, as this significantly reduces the risk of data loss or theft. USB sticks are also small and easily lost, so it is not recommended to store sensitive data on them.

It is important to be aware of your surroundings and never leave your device unattended.

How can I make sure my device is secure?

Don’t trust wi-fi: public networks, like in coffee shops and airports, are easily and commonly attacked. Attackers can use these networks to distribute malware, snoop what you are doing (including your login details if you enter them), and even make fake “Free Wi-fi” public networks that entice you to connect.

Encrypt: If your device is encrypted and it is lost or stolen, all the data on the device will be scrambled and unreadable to the thief. Only your password or recovery key can unscramble the data, so in most cases, encryption means that sensitive data remains secure even when it is lost or stolen. To learn more about encryption, please visit (hyperlink to encryption page)

Never leave your device: Don’t give thieves a chance to grab your computer, laptop, phone, or other materials.

Lock your devices: If you must leave your device or you are not working on it, always ensure the screen is locked. Tip! - If you are using a windows computer, such as the ones on campus, press the Win key + L to instantly lock your screen. 

What if I lose my device or it gets stolen?

If your device was used to access UFV data and services, please contact the cybersecurity department immediately at cybersecurity@ufv.ca.

To report a crime, you can also contact the RCMP’s non-emergency line at 604.224.1322.

Backup Your Data

Your personal files and data are important, as well as the invaluable work you do with UFV. So long as you save your student/employee files to your home directory or department drive, UFV will ensure it is backed up regularly for recovery in case of unexpected data loss. For your personal devices, make sure you are backing up all your data to an external hard drive or to the cloud for the same protection. 

Mac

How to backup your data using Time Machine on a Mac computer

Windows

Windows 10: Windows 10 Backup & Restore
Windows 7 or earlier: How to Backup Your Data - Windows 7 or Earlier

Several cloud services exist to back up your data. See some of the popular selections below:

Free Options

Free Space Allotted

*further space must be paid for, see vendor site for rates

 Google Drive

 15GB

 pCloud

 10GB

 Microsoft OneDrive

 5GB / 1TB (with Office 365 subscription)
 Dropbox  2GB
 MediaFire  10GB

Antivirus

Antivirus software is a type of utility used for scanning and removing viruses from your computer. While many types of antivirus programs exist, their primary purpose is to protect computers from viruses and remove any viruses that are found. Since new threats emerge all the time, it is important to update your anti-virus software regularly.

UFV Devices

UFV devices come with Malwarebytes pre-installed. 

Click here to view the official MalwareBytes User Guide

For all other assistance with UFV device antivirus software, please contact the IT Service Desk.

Personal Devices

Some popular personal device antivirus options are:

If you are a currently registered student, you can receive technical advice and assistance with these tools through our Student Device Support program. 

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