MORE ACCESS TO GRAPHIC DESIGN SERVICES AT UFV

Our design team will provide print and digital design expertise and support faculty and staff who want to create branded collateral for internal audience presentations and promotions. Branded templates are also available to UFV staff and faculty who prefer to design their materials. 

You will work with our design team if:

• You need help or want design advice when using UFV’s official branded templates for internal promotions.
• You need assistance creating custom branded print materials to promote a service or event to students, faculty, or staff within UFV.
• You need help building a presentation, report, forms, or other internal administrative documents
• You want to create signage or displays for use on campus
• You have a personal project (different rates apply).

PROJECT INTAKE | HOW TO REQUEST A CUSTOM DESIGN PROJECT

1. Plan your project early

Ensure you have allotted enough time and budget for design and print production. You will receive an estimate as part of your intake process.

2. Prepare your content

Review your content carefully. Providing the design team with final, proofread written content will reduce the time it takes to complete your request. Copy should be approved and finalized by all stakeholders and supplied in a word document. Avoid extra formatting: make your content free of unnecessary spaces and tabs and provide in sentence-case.
Writing guidelines and best practices are available at ufv.ca/marcom.

3. Gather your assets

If you are supplying images, ensure they are high-resolution (300 dpi) and not protected by copyright.

4. Review Guidelines

Review UFV’s Visual Identity guidelines and the Graphic Services Terms of Service

5. Complete Intake

Please provide as much information about your project as possible. Once we have received your information, we will provide a quote and timelines. If necessary, our design team will contact you to book a meeting to discuss the further scope, timeline, specifications, and design direction.

TERMS OF SERVICE

Turn-around times

The estimated turn-around time per design draft is 4-5 days. Some jobs may take longer depending on service volume, size, or complexity. The design team will discuss timeline estimates with you during the intake process. Projects can be expedited for an extra $15 per hour per project ($75/hour total).

The client is responsible for production timelines. Clients will be required to provide feedback on proofs within 48 hours or two business days. Please note that excess lapsed time or additional rounds of proofs will extend the project timeline.

Design and proofing process

You will be provided with a quote that includes time for three revisions. Clients will be required to provide feedback on proofs within 48 hours or two business days.

Please refer to UFV’s visual identity guidelines when using UFV’s logo or brand assets. Print and Creative Solutions will direct public promotions or marketing initiatives to the Marketing department.

Project assets

Copy should be approved and finalized by all stakeholders

Please supply copy in a Word document. The text should be sentence-case and free of extra spaces and tabs.

Images for print are high-resolution (at least 300 DPI). Please send .jpeg or .tif files. Logos, illustrations, or signatures have been supplied as a .eps (vector) file type

Images should not be copyright restricted. Please review UFV’s statement of Copyright Compliance.

Copyright compliance

UFV Bookstore, along with Print and Creative Services, accepts all requests for copy, design, and reproduction services on the basis that:

• The person submitting the order agrees that no copyright infringement is or will be involved in such printing, design request, or reproduction.
• The person submitting the order accepts full responsibility for materials supplied that will be incorporated in the design, printed, or reproduced.
• The person submitting the order acknowledges and agrees to comply with the policies and procedures of UFV related to copyright, which can be found at: libguides.ufv.ca/copyright.

Branding and logo use

Please refer to UFV’s visual identity guidelines when using UFV’s logo or brand assets. Some public promotions will be directed to the Marketing department by creative services. External-facing projects that feature UFV branding are subject to final approval by the Marketing department.