Program suspension proposals can be submitted at any time for a maximum of two years and may be renewed only once. Ideally, the decision will be made and communicated at least four months before the usual start date of the program.
Submission deadline
Program suspensions can be submitted to PDQA (pdqa@ufv.ca) at any time for provost approval. Areas must also be attentive to other UFV deadlines, such as admissions and the Academic Calendar.
- by March for fall semester
- by September for winter semester
- by December for summer semester
Status of program after suspension
Students will not be able to apply to the program while it is in suspension, during which time the program is to be reviewed to determine its future. Before the end of a program suspension, a proposal must be submitted to either renew the suspension, reinstate the program, or discontinue the program.
Refer to the Procedures for Suspension & Discontinuance (222) document for full details.
1. Initiate
- Program suspension is typically initiated by the dean (and AVP REGS, if a graduate program)
- The provost or APPC can also initiate
2. Complete Proposal
- Dean or program area completes the proposal
- Documents required: program suspension proposal (program suspension proposal template); and supporting documents, if applicable.
3. Consult with Areas
- Consultation must include:
- department/school
- Faculty/College Council
- Budget Office
- if applicable, the AVP REGS
4. Submission
- Dean submits to PDQA at pdqa@ufv.ca
- PDQA submits the proposal to the provost for review and decision (cc: assistant to the provost; department head/director; other relevant assistants; and for graduate programs, the AVP REGS)
- Provost reviews and responds with decision
5. Submission to Committees
- If approved, the provost submits a supporting memo with the proposal to the following committees for information: APPC, Senate, Board, Academic Advising, and will also notify the Office of the Registrar, UEC/GSC of the decision and effective date
6. Execute Communication Plan
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After approval, the department head/director executes the communication plan as soon as possible and as stated in the proposal
7. Next Steps
- Before the end of the suspension period department head/director and dean decide whether to renew the suspension, reinstate the program, or discontinue the program.