Purchasing Card

General Card Terms and Conditions

A Purchasing Card provides a convenient and efficient method of purchasing and paying for low dollar goods and services up to $1,500 (per transaction) and is to be used exclusively for University business purchases.

Application

To apply for a Purchasing Card (PCard), please contact the Purchasing Division. UFV is in the process of introducing a new ScotiaBank PCard for which applicants will be asked to complete an application.


Control Features

The following controls are built into the Purchasing Card program:

  • Transaction dollar limits
  • Monthly credit limits
  • Certain types of merchants that will be prohibited
  • Cash advances are prohibited

Restricted Purchases

The Purchasing cards are NOT to be used for any of the following purchases:

  • Personal Purchases
  • Professional Development (PD)
  • Cash Advances
  • Computers
  • Furniture
  • Capital Equipment
  • Construction & renovations
  • Fuel Purchases (unless for a rental vehicle)
  • Splitting purchases to avoid your transaction limit

Ordering Procedures

Ordering can occur in person, online or via phone. When ordering over the internet, ensure you are on a secure website. Look for a closed padlock next to email address on the status bar and https included in the URL address of the website.

If the vendor requests a billing address, use 33844 King Road, Abbotsford, B.C., V2S 7M8. This is the address assigned to your Purchasing Card.

Shipping Orders

All goods ordered should be shipped to:
University of the Fraser Valley
33844 King Road
Abbotsford, B.C.  V2S 7M8

Please record your first and last name and the phrase “PCard” in the “attention to”. For example, Joe Smith C-card.  This helps UFV Receiving get your deliveries to you. Shipments should not be made to your home address.

US Orders

If you are ordering goods from the US, please ensure you advise the vendor to use UFV’s custom broker. Contact Purchasing to obtain our brokerage contact information.


Reconciliation

To learn how to reconcile your monthly statement, contact Purchasing for assistance.

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