If an emergency occurs during normal working hours, the Purchasing Division may process the order on behalf of the user without following the normal procedures.
If an emergency occurs during non-working hours, the department or administrator should obtain the goods or services however possible. Under both circumstances the proper documentation and account codes should be prepared as soon as possible after the emergency.
Exceptions may also be made when time constraints do not allow time for the standard purchasing process in instances such as:
- When goods and services are urgently required for the delivery of education
- To avoid significant financial loss through damage to facilities and equipment
- Where safety or operational needs require urgent attention.
Under these above circumstances, in consultation with the Purchasing Manager, Departments may obtain direct quotations from suppliers. Written justification must accompany the requisition submitted to the Purchasing Division.