Competitive Bid Process

Bid opportunities are generally in two main categories: Goods & Services and Construction.  The process used for solicitations is typically in the form of a Request for Proposal (RFP), Request for Quotation (RFQ) or Request for Tender (RFT).

Goods & Services Purchases of Goods and Services valued at greater than $75,000 will be publicly bid advertised on the BC Bid network.
Construction Services Purchases of Construction Services valued at greater than $200,000 will be publicly bid, advertised on the BC Bid network.


When formal bidding procedures are used, bids will be advertised appropriately. Departments are responsible for determining the specifications, requirements, and evaluation criteria of the equipment or services needed and Purchasing will include these in the bid document that is distributed to suppliers.

Competitive bids must be submitted by way of a sealed bid process (electronic or physical), addressed to the University, and plainly marked with the University reference number. Competitive bids shall be opened at the time specified.

The bidder to whom an award is made may be required to enter into a written contract with the University.

The University expects fair and honest representation on the part of persons or firms with whom it does business. Misrepresentation on the part of a vendor or failure in the performance of its product or service shall be considered sufficient justification for rejection of a bid and possible removal of the vendor from the bidder's list.


Contact Information:

Ramona Franzen
Manager, Purchasing
(604) 851-6316
ramona.franzen@ufv.ca

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