Write a cover memo
The Chair of the standing committee, faculty council, or other area represented should write a memo addressed to the Chair of Senate (Joanne MacLean), or the Chair of the Senate standing committee.
In order to assist in making informed decisions, the memo should include the following:
Summary
- State what the request or recommendation is.
- Specify the committee or area that is making the request.
- Provide any necessary background information, and include supporting documents.
- Include, if applicable, an outline of the consultation that took place and with whom, along with a summary of consultation dates and comments.
Motion or recommendation
- State the recommendation or write a formal motion if a decision is being requested.
Rationale
- Provide a rationale for why this item is being recommended for consideration.
Provide supporting documents
Documents that support your request must be included along with the memo.
- Send supporting documents in both Word and PDF formats.
- Use track changes that visually outline what revisions are being proposed to policies, programs, and other items for Senate and the standing committee's consideration.
Submit your request
- If you're making a submission to Senate, email it to UFVsenate@ufv.ca.
- If you're making a submission to the Senate Governance Committee, email it to UFVSecretariat@ufv.ca.
- For meeting dates and submission deadlines, visit the Senate and Standing Committee's web pages.