UFV's Academic Calendar is the official source for all approved courses and programs. All changes and new additions of courses and programs should be published to the calendar prior to implementation.
A new annual calendar comes into effect in early May of each year, and updates are made in both the Fall and Winter semesters. Departments are encouraged to submit changes that affect calendar copy as far in advance as possible to avoid missing the deadlines.
Note: UEC/GSC meetings have been used as deadlines, as these are typically the last stages in the program and course approval processes. Most items will also require approval by several committees prior to UEC/GSC approval.
| Type of change | How often | Annual calendar deadlines | Fall update deadlines | Winter update deadlines |
| COURSES | ||||
| New courses | Each update | February UEC/GSC* | September UEC/GSC | December UEC/GSC |
| Most course changes, unless inclusion in the Fall or Winter update is requested | Annual only (unless otherwise requested) | February UEC/GSC* | - | - |
| Course discontinuation | Annual only | February UEC/GSC* | - | - |
| PROGRAMS | ||||
| Minor program changes that expand options for students | Each update | March UEC/GSC* | September UEC/GSC | December UEC/GSC |
| Other minor program changes, unless inclusion in the Fall or Winter update is requested | Annual only (unless otherwise requested) | March UEC/GSC* | - | - |
| Major program changes | Annual only | February UEC/GSC & March Senate* | - | - |
| New program, unless an exception is approved for inclusion in the Fall or Winter update | Annual only | March UEC/GSC* | - | - |
| Program suspension | Each update | April UEC/GSC | October UEC/GSC | January UEC/GSC |
| Program discontinuation | Annual only | April UEC/GSC | - | - |
* The "February" 2024 UEC meeting will be held on March 1, and the "March" meeting on March 22.
Publication dates
The annual calendar will be published in early May, with the Fall update in early November and the Winter update in mid-February.
Implementation
All course and program changes are best implemented in the annual calendar. Proponents should include an implementation date in the proposal if they are seeking inclusion in one of the updates.
New courses will be available for offering in the next available semester after approval.
Notice of increased course prerequisites will appear:
- In the annual calendar with notice of implementation in Winter.
- In the Fall update with notice of implementation in Summer.
- In the Winter update with notice of implementation in Fall.
Questions?
Contact Amanda Grimson for any questions about the Academic Calendar or these deadlines.