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Registration
Students are responsible for the accuracy and completeness of their registrations, and for meeting the stated prerequisites and corequisites of a given course or program. Registration is primarily through the internet, with in-person and telephone assistance available. Students using the web should check carefully that each transaction is completed, and review their registration record.
The information that follows pertains to registration for credit programs.
Registration information for programs and courses offered by Continuing Studies
can be found at www.ufv.ca/cs or in the
Continuing Studies brochure, published in late August and December each year.
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•Courseload —
university courses
•Definition of a
full-time student
•For more
information
Choosing your courses
The Admissions and Records office publishes a Registration Guide & Timetable of course offerings prior to each registration period. It is also available on the internet at
www.ufv.ca/ar.
You should plan your courses carefully prior to your registration time. If you need help,
make an appointment with an educational advisor in Student Services or your program area.
Registration times
Registration times are assigned according to UFV registration order policy (see Registration order, below).
Admissions and Records schedules registration times just prior to the start of each registration period (i.e., in mid-May for fall semester registration, in early November for winter semester registration, and in early March for summer semester registration). Students obtain their registration times through
myUFV at http://my.ufv.ca.
Continuing students who are not attending the current semester will be
scheduled for a registration time provided they have completed credit courses
within the last two years, and are eligible to continue in their programs. See
re-admission policy and program information in this calendar to determine
whether you require an application for re-admission.
Registration order
(policy under review)
UFV’s registration order policy governs the assignment of registration times. Under current policy, students are placed in registration groups depending on their programs. The groups register in the following order: first, students in bachelor degree programs; second, students in certificate, diploma, associate degree, or Engineering Transfer programs; third, students in general programs (includes
program paths, General Studies, visiting students, English as a Second Language,
University Foundation program, and Upgrading and University Preparation).
Within each registration group, continuing students in good standing register
first, and are ordered based on number of UFV credits multiplied by the GPA.
New students and re-admitted students register after continuing students in the
same program group, and are ordered according to the date their complete
application was post-marked or submitted. Continuing students in the third
registration group who have both a cumulative GPA less than 2.0 and less than
2.0 in their last term at UFV will register after all other students. This may
apply to other programs in the future.
Course
prerequisites and co-requisites
A prerequisite is a requirement which must be met before a student enters a course or program. A co-requisite is a course which must be taken concurrently with another course. In some cases a requirement may be taken as either a pre- or co-requisite. Prerequisites and co-requisites for each course are included in the course description. The minimum grade required is a C- unless another grade is stated. A P grade does not, unless stated otherwise, meet a prerequisite or co-requisite requirement. Students are expected to consult the current UFV calendar to ensure they meet prerequisites before registering. Students are expected to consult the course requirements in the calendar to ensure they meet prerequisites before registering. Students who do not have the stated prerequisite or co-requisite courses may not register in a course having these requirements without written permission of the instructor.
Prerequisite warning messages are shown during registration through myUFV.
In most instances, registration status is updated the night after registration,
and students are then sent a reminder (usually by e-mail) and given a deadline
to resolve the matter. Some
prerequisites cannot be checked by A&R, but students remain responsible for
meeting all of them. Students who cannot show they have the appropriate
prerequisites may be withdrawn from courses at any time up to the first week of
classes.
Any British Columbia secondary school course that is used to satisfy program
entrance requirements or course prerequisites must be completed for full value
(four credits).
Course wait lists
See the Registration Guide & Timetable (www.ufv.ca/ar) for up-to-date information.
If a class is full students may put their names on the wait list, but the class must fit their timetable. If students are registered in a course they may not also be on a wait list for another section of the same course. There may be limits placed on the number of waitlisted courses permitted for each student.
Until just prior to classes beginning, the Admissions and Records office will contact students
by e-mail if space becomes available. They will be given a deadline to register. If they do not meet the deadline, they will be removed from the wait list.
Once classes begin, students must have an instructor’s written permission to register for any course. Students seeking a seat must go to the first class to seek permission. For online courses, students should contact the instructor by the first day of the semester. Instructors will use the wait lists to fill vacancies for the first class only.
Reserved seats
UFV may reserve seats for students to enable them to enrol in a particular sequence of courses. Reserved seats are removed periodically throughout registration, and usually not later than 10 days before classes begin.
Repeating a course
Students may not register in a course more than twice without permission of the appropriate dean or designate.
When a course is repeated, the GPA at UFV includes only the higher grade, but all attempts appear on the transcript.
Some programs limit the number of courses which can be repeated. Transferred courses are considered in the number of attempts.
Attendance
Students are responsible for meeting attendance requirements specified by
instructors. At the first meeting of the course, instructors will specify
attendance requirements and the consequences of failing to meet them.
It is the student's responsibility to provide instructors with appropriate
supporting documentation if extenuating circumstances prevent completion of an
attendance requirement for a given course.
Students are also required to attend the first regular meeting of the classes
in which they are registered. Students who fail to attend the first regular
meeting of a class in which they are registered, and who do not notify the
instructor in advance, may be withdrawn from a course, at the discretion of the
instructor.
Late entry
Once classes start, students may register only with the formal permission of
the instructor. A late registration fee of $20 per course (subject to change)
applies to registrations after the second week of classes for courses that run
the full semester length. Late entry will not be permitted after 30% of
the course is completed, except with the permission of the instructor and the
appropriate dean or designate. See the current Registration Guide & Timetable
for specific dates.
Course withdrawal
Students may withdraw from a course at any time before approximately 75% of the course is completed through myUFV at http://my.ufv.ca, or through the Admissions & Records office.
Withdrawals are not normally permitted by telephone.
Withdrawal prior to the date on which 40% of the course is completed will not be recorded on the official transcript. Withdrawal after 40% of the course is completed will be shown on the transcript. A student who stops attending but does not properly withdraw from a course is given
a grade of NC (no credit), which is calculated as 0 in the grade point average.
A student may be permitted to withdraw after 75% of the course duration if the student can show that there were extenuating circumstances. Extenuating circumstances are defined as unusual circumstances beyond the student’s control, such as a serious illness, which make it impossible for the course to be completed. To pursue a late withdrawal, students must complete a late withdrawal form, available at
www.ufv.ca/ar or from the Admissions and Registration office. A rationale and supporting documentation must be provided. The request will then be forwarded to a committee consisting of the dean, department head, and instructor concerned. Approval requires the majority decision of the committee. A withdrawal, if granted, will be recorded on the official transcript.
Registration times and deadlines with respect to fees and course withdrawal
are published in the Registration Guide & Timetable. See
Admissions and Records for details.
Audit
Students can register or change their registration to audit status anytime between the start of registration and the last day to add courses without department head permission, which is when 30% of the course is complete. (See exact date in Important Registration Dates for the semester or the Registration Guide & Timetable.) After that date, audit requests are not accepted.
It is the instructor’s discretion to accept or refuse a request for audit, as it is not automatic. If approved, the instructor or designate should sign a “Permission to Register” form, which should then be presented to any Admissions and Records office. Students already registered in sections will be withdrawn as credit students and re-registered with audit status. Full fees are required to audit a course.
Students who are not granted permission to audit may choose to continue, or may withdraw prior to completion of 75% of the course.
An audit grade is not included in the calculation for the grade point average, but it is reported on the official transcript. A course being audited can not be used as a co- or prerequisite for another course.
It is recommended that the student and instructor agree (preferably in writing) to the expectations for a successful auditing of the course. If the student does not meet the expectations set, the instructor will advise the Registrar so an appropriate notation may appear on the transcript.
The Audit policy 350.08 is located at www.ufv.ca/senate/policy_manual.
Course challenge
Some UFV courses may be challenged for credit. This means that a student who can demonstrate mastery of course objectives may be granted credit without taking the course.
Course challenge is available to students who are currently registered in credit courses at UFV, or who have completed one or more credits at UFV within the past three academic years, and have been re-admitted to a UFV program. Course challenge is not permitted for courses previously failed, or for which credit has been obtained at UFV through transfer credit.
A student may challenge a course only once. Students require permission from the department or program head before they may register for a challenge.
Tuition fees will be reduced to 75% of the regular tuition fee. All other registration fees apply.
Courses challenged do not count towards UFV program residency requirements.
For additional information on Prior Learning Assessment
and Recognition (PLAR), please see that section of the calendar.
Credits
UFV measures the workload of a student by assigning units of credit to a course or program. A typical university studies or career course is three credits (three or four hours/week of instruction for 15 weeks) or four credits (five to seven hours/week of instruction for 15 weeks). In vocational programs, one credit is generally defined as the equivalent of one week of full-time study. In Continuing Studies courses, credits (when they are applicable) may be determined on the basis of one credit for every 30 hours of instruction.
Courseload — university courses
A full courseload is normally five courses per semester. Students are encouraged to enrol in not more than five courses per semester and may not enrol in more than six courses without permission of a dean. Some university-level programs, such as Engineering Transfer, require an overload.
Definition of a full-time student
A full-time student is enrolled in 60% or more of the full or standard course load; or has a documented permanent disability, which affects his/her ability to participate in full-time studies and is enrolled in 40% or more of a standard course load. A part-time student is a student enrolled in courses but who does not meet full-time requirements. A standard course load is 15 credits per term or 30 hours per week if credits are not assigned.
Students who are applying for a student loan should consult the Financial Aid
and Awards office for more information about the minimum course load required to qualify. A permanent disability is defined according to the
StudentAid BC General Information. Students should consult the Disability Services Centre for more information.
For more information
Contact Student Services for an educational advising appointment (Abbotsford: 604-854-4528; Chilliwack: 604-795-2808;
Mission 604-557-7603). The Admissions and Records office will assist you with any questions regarding your application (Abbotsford: 604-854-4501;
Chilliwack: 604-795-2802; Mission: 604-557-7603; or toll-free: 1-888-823-8734). Contact your department directly by calling your nearest UFV centre.
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