Kinesiology Procedures

Exams

In-class exam (e.g., midterm. quiz) dates are typically indicated on course outlines. Rewrites are not permitted.

Deferred exams are granted only in exceptional circumstances outlined in the KIN exam deferral procedure below. Students wishing to seek an alternative exam date must read the KIN Exam Deferral Procedure and make their request at least one week prior to the scheduled exam, except in exceptional circumstances (e.g., illness, accident, bereavement). Deferral requests must be made prior to the scheduled time of the exam. Deferral requests made after the exam has started will not be granted.

Final exams are scheduled during the final exam period. Students must be available for the entire period and will not be granted different writing times due to personal reasons such as travel. Students are not permitted to start the exam after 15 minutes have passed and cannot leave and re-enter the room once the exam has started except in extenuating circumstances. All forms of academic misconduct will be treated seriously in accordance with UFV Policy 70. Please refer to UFV’s Student Academic Misconduct Policy for examples of academic misconduct.

Guiding principles

1. As guided by the Canadian Human Rights Act, students shall not be discriminated against due to race, national or ethnic origin, colour, religion, age, sex, sexual identity, gender identity or expression, marital status, family status, genetic characteristics, disability, or conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered.
2. The needs of the student and faculty member must be considered in the process. Exam deferrals should not be considered a “minor inconvenience” for faculty. Deferrals require time to re-schedule the examination, to prepare a new or different examination, and potentially, time to invigilate the additional examination.
3. Students must follow proper, defined procedures (outlined below) before, during, and after the deferral process. This includes our institutional policy of respect for members of the community, including staff, faculty, and management.
4. Exam deferrals are a privilege, not a right. Students are expected to accept a denied request for deferral in a mature and respectful manner.
5. All requests for deferrals must be accompanied by reasonable, official documentation, which could include things such as a death certificate, proof of a sports team’s away schedule, etc. Under no circumstances is the School of Kinesiology bound to accept a referral request based on verbal confirmation demonstrating need. Students submitting falsified documents will be subject to disciplinary action under the Student Conduct Policies (Policies #70 and #204).
6. The integrity of examinable materials is important. For this reason, students will not normally be permitted to write exams before the scheduled time.
7. Students must provide reasonable time (minimum of one week) for deferral consideration. Emergencies may be considered within a shorter time frame if sufficient time is not possible (e.g., accident, illness, or bereavement). Deferral requests must be made prior to the scheduled time of the exam. Deferral requests made after the exam has started will not be granted.
8. Deferred exams are not scheduled at the convenience of the student. They will be administered at the first available opportunity.

Procedure

1. Inform your instructor as soon as possible if you have a request for a deferred exam. Note that delay in this step could jeopardize an approval. A minimum of one week prior to the exam is required unless there are extenuating circumstances. 
2. If your reason for requesting a deferral is one of the legitimate reasons (items 1-7 noted below) please contact your instructor directly.
3. If your reason for requesting a deferral falls outside of the legitimate reasons (items 1-7 noted below) submit an exam deferral request form along with your documentation to the School of Kinesiology Coordinator (Room A3443 Chilliwack campus Email: Emma.Les@ufv.ca). Note that failure to provide complete and adequate documentation will delay and could jeopardize the approval.
4. The School of Kinesiology Coordinator will call for a tribunal of Kinesiology faculty members to review the request and recommend approval or denial. The School of Kinesiology Coordinator will notify the student as soon as possible once a decision is made.

Kinesiology tribunal decisions are final and cannot be appealed at the School level. If the request is denied, the student may appeal to the Dean's Office.

Provide a time when you are available to write the exam. This should be your first available time block, between 9:00 a.m. and 4:00 p.m., AFTER the scheduled exam time. Please also provide alternate times.

Legitimate reasons for deferral requests

1. Conflicts: if a student has two exams scheduled at the same time, a deferral may be granted.
2. Medical documentation: exam deferrals may be granted for medical reasons. Students must fill out a Student Declaration of Absence form.
3. Disabilities: exam deferrals and other accommodations will be granted for students registered with the Centre for Accessibility Services as determined by their specific needs.
4. Prestigious Sport & Community Involvement: students who are athletes, coaches, or officials of UFV sports teams, or provincial or national teams, may be granted deferrals. Likewise, students representing UFV or their community in other elite or prestigious cultural or scholarly events may also be granted deferrals.
5. Bereavement: exam deferrals may be granted as a result of the death of a member of the immediate family or chosen family. Students may be asked to provide proof of death (i.e. death certificate). Pending bereavement may be considered with a note from a medical professional that clearly indicates the gravity of the medical condition.
6. Severe weather: in accordance with UFV’s procedures for severe weather, in-person exams will automatically be deferred if UFV is closed due to severe weather. Students may be granted a deferral if it is unsafe to travel to campus for the scheduled exam when the University remains open.

KIN Procedure #2 Exam Deferral Updated March 2023

Without expressed consent from course instructors, students are not permitted to record (audio, video, images or otherwise) course lectures, seminars or laboratories for in-person or online courses.

Students who are requesting permission to record materials due to disability-related reasons, are asked to provide a recommendation from the Centre for Accessibility Services outlining the need for this accommodation.

All students must receive permission from the instructor to record lectures. In instances where consent/accommodation has been granted, the information contained in the lecture recordings is solely for the personal use of the student receiving consent/accommodation. Lectures recorded for this purpose may not be shared with other people without the expressed written consent of the instructor.

Recorded lectures may not be used in any way against a faculty member, other lecturers, teaching assistants, or students whose classroom comments are recorded during the normal course of the lecture. Students are cautioned that lectures, demonstrations, and any other course material produced by an instructor are the intellectual property of the instructor. Information contained in the recordings may not be published (including on the internet) or quoted without the expressed written consent of the instructor.

Misuse of these recordings will be considered non-academic misconduct.

KIN procedures are bound by UFV's policies.

Frequently requested policies include:

• Policy #70 - Student Academic Misconduct
• Policy #81 - Course Withdrawal
• Policy #86 - Course Repeat
• Policy #95 - Order of Registration