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Secretariat

UFV/Secretariat/Policy

Policy

Policies

Below is a list of all policies currently in effect that have been approved by the university's Board of Governors, Senate or President. These policies form the university's policy manual.

University policies are developed, reviewed and modified on an ongoing basis. The official versions of university policies are contained on this website and are updated continuously as changes are approved by the appropriate authority. 

The Office of the University Secretariat is responsible for updating and maintaining the policy manual. In the event of a discrepancy between the most recently approved version of a policy posted on this site and a version posted on a different website, the former shall be the governing document.

Any questions of a general nature, including guidance related to the development of, consultation on, and approval process for, university policies, please contact the Secretariat office at policyconsult@ufv.ca. 

Updates

View recently approved, added, and rescinded policies, existing policies under development, and policies in consultation.

Policy Development

Find out how to request a policy modification, develop new policy, prepare for consultation, and more.

Resources & tools

Access templates, forms, and related policy resources.

Policy categories

All policies are categorized under eight subject headings listed below. Clicking on a category will provide a list of all the policies related to that category. Clicking on the policy number will open up a PDF document. To search for a policy on this page, use Ctrl+F.

 

Academic and Students
BRP-235.03 — Academic Excellence Awards, Board Policy on
BRP-201.01 — Academic Freedom, Board Policy on
189 — Academic Program Reviews
224 — Academic Renewal
93 — Accommodation of Students with Disabilities
80 — Admission
20 — Approval of Graduands
62 — Attendance
108 — Course Audit
‌‌‌‌105 — Course Credits
63 — Course Load
86 — Course Repeat
81 — Course Withdrawal
64 — Credentials 
239‌ — Death of a Student‌
239 — Death of a Student Procedures‌
208 — Emeritus Designation
99 — English Language Proficiency Requirement
60 — External Program Advisory Committees
57 — Field Placement
56 — Field Trips
217‌ — Final Grade Appeals‌
217 — Final Grade Appeals Procedures‌
109 — Grade Reporting
101‌ — Grading System ‌
209‌ — Graduate Course and Program Approval‌
209 — Graduate Course and Program Approval Procedures‌
221‌ — Honorary Doctorate Degrees‌
46 — Instructional Responsibilities
95‌ — Order of Registration‌
199‌ — Posthumous Credentials‌
84 — Prerequisites and Co-Requisites
94 — Prior Learning Assessment and Recognition (PLAR)
222‌ — Program Suspension and Discontinuance‌
222 — Program Suspension and Discontinuance Procedures‌
204 — Safe Student Learning Community
70‌ — Student Academic Misconduct ‌
70 — Student Academic Misconduct Procedures
BPD-230 — Student Support, Student Co-Curricular Learning and Student Societies Dedicated to Student Engagement
‌59 — Study Tour
98 — Subsequent and Concurrent Bachelor Degree
107‌ — Transfer Credit ‌
107 — Transfer Credit Procedures‌
92 — Undergraduate Continuance
21 — Undergraduate Course and Program Approval
21 a — Procedures for Program and Course Approval
‌‌21-b — Interim Procedures for Expedited Program Approval
207‌ — Undergraduate Directed Studies, Special Topics & Independent Study Courses‌
‌BPD-202 — University Educational Directions and Planning

 

Administration and Operations
BRP-200.03‌ — Academic and Corporate Seals and Coat of Arms, Board Policy on ‌
4 — Art and Cultural Heritage Collections Management
233 — Closed Circuit Television
BRP-200.04 — Controlled Entities, Board Policy on
241‌ — Emergency Management ‌
240‌ — Fraud Prevention‌
240 — Fraud Prevention Procedures
BRP-215.02 — Naming of Buildings, Spaces and Facilities, Board Policy on
BRP-220.02‌ — Off-Campus Activity and Travel, Board Policy on‌
246 — Public Interest Disclosure
246 — Public Interest Disclosure Procedures
BPD-215‌ — Real Property, Heritage Sites, Endowments, Intellectual Property, & other Assets‌
BPD-220 — Risk Management
242‌ — Risk Management‌
15 — Selling, Serving, and Advertising Liquor
229 — Smoke-Free Campus
220 — Space Management
220 — Space Management Procedures
BRP-230.01 — Student Union Society, Board Policy on the
244 — Sustainability
232 — Threat Assessment and Management
237 — International Travel
237 — International Travel Procedures
132 — Use of University Space

 

 

Financial Management
BRP-205.05 — Budget Process and Approval, Board Policy on
BPD-205 — Financial Management
BRP-215.01 — Investment Policy of the Board
130 — Procurement
130 — Competitive Bidding Process Procedures
BRP-205.02 — Signing Authority, Board Policy on
200 — Signing Authority
200 — Signing Authority Procedures
235‌ — Business and Travel Expense‌
235 — Business and Travel Expense Procedures
BRP-205.01‌ — Tuition and Other Fees, Board Policy on‌
227 — Tuition and Other Fees
111 — Tuition and Mandatory Fee Waivers, Employee

 

Governance
BPD-200 — University Planning and Directions
BRP-200.02 — Development and Review of Administrative Policies, Board Policy on
BRP-200.05 — Fulfilling Our Commitment to Aboriginal Peoples
BPD-201 — Values and Ethics
BRP-225.01‌ — Chancellor, Board Policy on the‌
BRP-225.02 — Delegation of Authority on Human Resource Development & Management Matters, Board Policy on 
BRP-225.03 — Reappointment of the President, Board Policy on
BRP-225.05 — Acting President, Board Policy on
BPD-235 — Board and Senate Relationship 
BRP-235.04 — Delegation of Authority on Academic Matters, Board Policy on
22‌ — UFV Statement on Institutional Ethics
247 — Presidential Search
 
 

 

Human Resources
197 — Adjunct Faculty, Research Associates and Visiting Scholars
143 — Appointment, Promotion, Suspension & Termination
142‌ — Conflict of Interest‌
18 — Discrimination, Bullying and Harassment Prevention
16 — Educational and Employment Equity
BRP-225.04 — Labour Relations Management, Board Policy on
139 — Employee Exchange
49 — Faculty Overload and Outside Employment
52 — Faculty Qualifications
BRP-201.02 — Harassment, Sexualized Violence, Discrimination, and Physical or Emotional Abuse Prevention and Resolution, Board Policy on
BPD-225 — Human Resources Development and Management
219 — Occupational Health & Safety
236‌ — Prevention, Education and Response to Sexualized Violence‌
BRP-220.01 — Safe Disclosure, Board Policy on
223 — Safe Disclosure
BRP-225.06 — Service Excellence Awards, Board Policy on
146 — Vacations
231 — Voluntary Resignation
218‌ — Workplace Violence Prevention‌
 
 

 

Information Management and Technology
14 — Appropriate Use of Information Technology Resources
‌7 — Copyright Compliance
249 — Information Security
55 — Intellectual Property
72 — Library Collection
 250 — Privacy

 

Research
51 — Animal Care
54‌ — Human Research Ethics‌
211 — Research Centres and Institutes
53‌ — Responsible Conduct of Research and Scholarship‌
225 — Research Overhead Cost Recovery

 

Community Engagement
BPD-240 — Alumni Relationships 
BRP-250.01 — Betty Urquhart Community Service Award, Board Policy on
BPD-250 — Community Relationships and Communication
153 — Donor and Gift Anonymity
152 — Fundraising Priority Setting and Approval
228 — Gift Acceptance
BPD-210 — Philanthropy and Gift Management
234 — Sponsorship