Mileage & Transportation

Personal Vehicles

Private Automobiles used while traveling on university business are eligible for the applicable reimbursement rate located in the below table. The distance allowed is from one’s place of employment to the destination and return and should represent the most direct route. Mileage and/or car rental costs may be claimed only by the driver or owner of the vehicle.

Guidelines

Under no circumstances will the University reimburse:
- Traffic violations
- Parking offense tickets
- Towing charges
- Automobile repairs or insurance deductions related to accidents.
Other transportation costs and mileage incurred in traveling to and from the employee’s home and the normal place of work are not allowable travel expenses.

Mileage Information

On your Expense Claim Form record your point of departure, your destination, the purpose of travel and the total mileage. Please submit your completed and authorized form to Accounts Payable, A291, within 30 days of travel.

Expense Claim Form

Learn how to complete an Expense Claim Form

As of April 1, 2024 the mileage rate is $0.59/km. The rate $0.54/km is to be used for all travel on or before March 31, 2024

**Standard Mileage Between Campus Travel:**
Destination	One way	Return trip
Abbotsford to Agassiz	55.3 km	110.6 km
Abbotsford to Aerospace	9.65 km	19.3 km
Abbotsford to Chilliwack (TTC/CEP)	34.6 km	69.2 km
Abbotsford to Chilliwack (Yale Rd)	31.2 km	62.4 km
Abbotsford to Clearbrook Centre	6.1 km	12.2 km
Abbotsford to Hope	86 km	172 km
Abbotsford to Mission	17.5 km	35 km
Abbotsford to BMO Centre	33.2 km	66.4 km
Chilliwack to Mission	48 km	96 km
Chilliwack to Hope	54.7 km	109.4 km
Chilliwack to Agassiz	25.7 km	51.4 km
Chilliwack Yale Road to CEP/TTC	7.5 km	15 km
Chilliwack CEP to BMO Centre	9.1 km	18.2 km

For questions regarding mileage and personal vehicles, please contact acctspayable@ufv.ca.

Rental Vehicles

Rental vehicles while travelling on university business are permitted to save time and reduce costs. All rentals should be for non-luxury, intermediate-size or smaller cars, unless four or more people are travelling together.

Travellers must always accept the additional insurance coverage offered by the rental agency and will be reimbursed for this cost.

Air Travel

Economy class air travel is the standard for all university employees. Business class travel will only be approved when several guidelines have been met. Please refer to the Business & Travel Expense Procedures for more information.