Mileage & Transportation
Download the Travel Procedures for more detailed information.
Private Automobiles used while traveling on university business are eligible for the applicable reimbursement rate located in the below table. The distance allowed is from one’s place of employment to the destination and return and should represent the most direct route. Mileage and/or car rental costs may be claimed only by the driver or owner of the vehicle.
- An employee may claim reimbursement of the following University business related travel expenditures without a receipt:
- Motor vehicle parking meter charges
- Public transit expenses
- Under no circumstances will the University reimburse:
- Traffic violations
- Parking offense tickets
- Towing charges
- Automobile repairs or insurance deductions related to accidents.
- Other transportation costs and mileage incurred in traveling to and from the employee’s home and the normal place of work are not allowable travel expenses.
On your Expense Claim Form record your point of departure, your destination, the purpose of travel and the total mileage. Please submit your completed and authorized form to Accounts Payable, A291, within 30 days of travel.
Expense Claim Form
Learn how to complete an Expense Claim Form
|As of April 1, 2019 the mileage rate is $0.54/km.
Standard Mileage Between Campus Travel:
|Abbotsford to Agassiz
|Abbotsford to Aerospace
|Abbotsford to Chilliwack (TTC/CEP)
|Abbotsford to Chilliwack (Yale Rd)
|Abbotsford to Clearbrook Centre
|Abbotsford to Hope
|Abbotsford to Mission
|Abbotsford to BMO Centre
|Chilliwack to Mission
|Chilliwack to Hope
|Chilliwack to Agassiz
|Chilliwack Yale Road to CEP/TTC
|Chilliwack CEP to BMO Centre
For questions regarding mileage and personal vehicles, please contact email@example.com.
Rental vehicles while travelling on university business are permitted to save time and reduce costs. All rentals should be for non-luxury, intermediate-size or smaller cars, unless four or more people are travelling together.
Travellers must always accept the additional insurance coverage offered by the rental agency and will be reimbursed for this cost.
Economy class air travel is the standard for all university employees. Business class travel will only be approved when several guidelines have been met. Please refer to the Travel Procedures for more information.
Other Transportation Expenses
The following are reimbursable expenses while travelling on university business:
- Road tolls
- Airport Shuttles
- Public Transportation