Registration

Winter 2025 Academic Registration Groups

Registration times are reassessed several times daily to assign new or adjusted times.

*If a person identified as a senior citizen (older adult) wish to waive their tuition-free eligibility to access an earlier registration time, they may contact the Office of the Registrar. Please refer to Older Adult Tuition Exemption for more information.

Please refer to our Registration Order for more information. 

2024/2025 Continuing Education Registration

How can I provide students with permission to register?

Only faculty overrides can be selected and only courses for which you are the instructor on record are shown.

1. Log in to myUFV.
2. In Faculty Services, choose "Registration Overrides"
3. Select the term.
4. Enter the student ID number or First and Last name. Note: You cannot do a search for the student's ID.
5. Confirm the student.
6. From the "Overrides" screen, select the override that is appropriate:

When permission is added to the student record, the student is sent an email so they are aware they can proceed with registration in myUFV. Instructors will receive an email indicating registration updates.

Department Assistants who are helping Faculty with entering waivers, please use the following instructions:

1. In Banner go to SFASRPO
2. Enter the appropriate student number in the ID field and term in the Term field; click Go
3. Enter the appropriate waiver code in the permit field and tab over entering the relevant course information; Save (F10)
4. If other permits already exist use the F6 key to enter a new line

Audit 

Students can register or change their registration to audit anytime between January 11 through February 3 for most winter semester courses, with instructor permission.

It is recommended that you and your student agree (preferably in writing) to the expectations for a successful auditing of the course. If they do not meet the expectations set, you will submit a grade of AN that will appear on the students transcript.

You will enter the Audit Registration Permission (see above for instructions) which will generate an email to the students email account. Students must register within three business days or the offer will expire.

UFV's Course Audit Policy (108)

How can I offer a student a seat in my course?

1. Courses with space
   • If there is space in a course students can register without permission until January 10th for the regular Winter 2023 term.
   • Past the dates noted above for each session instructors offers seats by issuing Late registration permission (see above for instructions).
2. Courses with waitlist (regardless of whether space is available)
   • Waitlisted students must attend the first class or, for online courses, contact their instructor to be considered for a seat.
   • If you have seat vacancies, offer them to qualified students who attend the first class/have contacted you, in the order of the waitlist.
   • Students must register within three business days or the offer will expire.

Automated waitlist process 

OReg utilizes an automated process to offer seats to waitlisted students. In prepartion for start of classes the last seat offers will be made late December (pending offers will expire prior to start of classes). 

Absent on first day of class

Students are required to attend the first class of the term, or notify the instructor in advance if they are unable to attend.

Students who do not attend the first class, or log into an online class by the posted deadline, should be withdrawn by the instructor under the Attendance policy. At the end of the first class, the instructor can access a Notice of Withdrawal‌ form in Faculty myUFV (OReg - Faculty forms), and submits it to OReg by email to reginfo@ufv.ca.

The attendance policy does not apply to students who drop out after the first class — these students must withdraw themselves. Students who are not withdrawn will require a grade at the end of the term.

UFV Attendance Policy.

Class change notification emails

When a student registers or withdraws from a course you are listed as the instructor for, you will recieve an automated email notification from IT.

Approximately one week after fee payment deadline you may receive a notification of withdrawal and reinstatement for the same student. This may be related to the student's responsiblity connected to their tuition and fees. Reinstatement in these situations do not require instructor permission until the following business week. Students are advised to connect with their instructor when reinstatement permission is required.