Room bookings

Log into UFV Room Bookings

1. In an internet browser go to the UFV Room Bookings portal.
2. Log in to system (button in top right corner in blue bar).

Please note: the room bookings portal is only accessible within the UFV Network. If have not been provided a UFV laptop and are off-campus and unable access your workstation via RDP, please email room.bookings@ufv.ca.

Portal - Home > Make a Request

Request Criteria

1. In left column under Request, click on Make a Request.
2. Request Type: Use pulldown menu to select your choice Adhoc Meetings or Classroom Bookings.
3. Location: Use pulldown menu to select the campus and building location of where you would prefer your room.

Time Information

1. Date: Click on the calendar icon and choose a date.
2. Start time: Use pulldown menu to enter you need to start using room.
3. Duration: Use pulldown menu to enter how long you need the room (i.e. 03:00 is 3 hrs.)
4. Optional: Click the Recurring Reservation check box if you need to schedule the room for multiple occurances.
5. Enter additional informaton.
6. Click Proceed button.

Portal - Home > Make a Request > Request Confirmation

Request Information

1. Number of Attendees: Use pulldown menu to choose number of people attending.

Time Information

1. Optional: Enter additional time requirements

Location Information

1. Optional: Enter additional room requirements

Other Information

1. Please provide your department information? *Required field
2. Brief description/purpose of booking (dept meeting, interviews etc.)? *Required field
3. Please specify Campus for Request:
4. Optional: Click the food or waste is present checkbox to notify Facilities to deliver a waste station.
5. Click Submit button.

Confirmation

1. The system will send you a email confirmation of after receiving your request.
2. Room bookings will contact you once your booking is confirmed.

_{Check room availability}

1. In an internet browser go to the UFV Room Bookings portal.
2. Log in to system (button in top right corner in blue bar).
3. In the left column under Calendar Search, click on Rooms.

Portal - Home > Room Search

1. Next to Location, choose a campus from the drop-down menu.
2. Under Calendar (far right column), choose the Monthly icon.
3. Click on a row to view its description and information.

Meeting Room Requests

• Ad-hoc meeting room requests are processed based on the date for which they are required, and not by the date they are received. 

• Ad-hoc meeting room requests can be submitted at any time through the room bookings portal; however, meeting rooms are only bookable until August 31 (of any given year).

• UFV Meeting Schedule requests can be submitted between February to May (of any given year) by either an email to room.bookings@ufv.ca or using the room bookings portal. The meeting schedule requests will be processed in late July and Room Bookings will send an email confirmation upon completion. 

Please note: the room bookings portal is only accessible within the UFV Network. If have not been provided a UFV laptop and are off-campus and unable access your workstation via RDP, please email room.bookings@ufv.ca.

Classroom Requests

• If a classroom or computer lab is required for a course, please email scheduling@ufv.ca including the course, section, date, time, and a brief description of the purpose (midterm, etc).

• Ad-hoc classroom requests for meetings can be submitted at any time through the room bookings portal or by email to room.bookings@ufv.ca. Classrooms are bookable only after the Scheduling Office and Continuing Education have completed their room assignments for each semester: typically, late March (for Summer), late July (for Fall), and late November (for Winter).

• Ad-hoc classroom requests for meetings during the final exam period(s) are confirmed after the Final Exam schedules are posted (4 weeks after the start of classes).

Please note: the room bookings portal is only accessible within the UFV Network. If have not been provided a UFV laptop and are off-campus and unable access your workstation via RDP, please email room.bookings@ufv.ca.

Lecture Capture

ITS made substantial AV upgrades in 23 classrooms in Chilliwack and 18 in Abbotsford, with much of the new technology dedicated to remote access/lecture-capture services for hybrid activty. Rooms with lecture capture technology will be assigned attribute "LCAP" within the Room Booking portal, or noted on AV's list of Classrooms and Meeting spaces.

Please note: Lecture Capture rooms are intended for the recording of lectures. Live-streaming is not supported at this time.

A complete listing of audio visual services for classrooms and meeting rooms can be found here. 

UFV Students

• Any student associations or clubs wishing to book a room must do so through Student Life. 

• Individual student request(s) must be booked through your department assistant or instructor.

Note for Employees: A faculty member or department assistant may book a room on behalf of a student for UFV-related activity. In this case, the faculty member or department assistant accepts full responsibility for the booking (student conduct, loss or damage or equipment and furniture, janitorial services, etc) and will be the contact for the booking. 

UFV Campus Floor Plans for the following locations: 

Abbotsford
Aerospace Centre
Canada Education Park (CEP)
Clearbrook Centre
Mission (Heritage Park)
Hope Centre