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Office of the Registrar

Room bookings

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Guidance for In-Person Meetings and Events at UFV

A meeting serves a UFV business or organizational purpose. It is held to make decisions, discuss tactics and strategies or review plans. The participants are all known to the organizer and they are aware of, and adhere to, UFV health and safety protocols. An event serves an educational, entertainment or external community purpose. The participants are not all known to the organizers and/or may be from an external organization or the community.

UFV employees planning an in-person event will be required to submit an Event Application form. Contact for additional information.

Please note: the room bookings portal is only accessible within the UFV Network. If you have not been provided a UFV laptop and are off-campus and unable access your workstation via RDP, please email

Additional resources

  • UFV Campus Security: Contact Campus Security at local 7654 or 1-855-239-7654 (including if a classroom/meeting room door is locked).
  • Catering: Contact Dana Hospitality at or local 4353. 
  • Information Technology Services: Go to Audio Visual Services for a list of classrooms and meeting rooms including audio visual services.
  • Facilities Service Desk: Contact the Facilities Service Desk at 604-854-4542 or submit a work request form


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