Updated: April 9, 2020 - 3 pm
June 2020 convocation ceremonies postponed
UFV is following the direction of the BC Provincial Health Officer and the requirements of the BC and federal governments during the COVID-19 pandemic in maintaining social distance, keeping our community healthy, and flattening the curve.
Convocation ceremonies are separate from your achievement of graduating. If you have earned your credential and completed the graduation requirements below then you will have graduated and will receive your credential in the mail — even if we don’t celebrate together on stage until a future date.
We will share new convocation plans, once finalized, on the UFV convocation website and by email to all our students.
View convocation FAQs
Apply to graduate
The last day to submit a Graduation Request (pdf) to the Office of the Registrar for students completing their credential in the summer 2020, fall 2020, or winter 2021 semester is April 1. Graduation requests take a minimum of 8 weeks to process.
Every candidate for graduation needs to submit a Graduation Request (pdf) form to any Office of the Registrar.
For information about the Graduation ceremony (Convocation) in 2021, please visiting the Convocation website.
How much does it cost to graduate?
Until April 1, the graduation fee is $25.
For those who submit an application without a credit card payment, the $25 will be added to your account, which you can pay using online banking (your UFV account number is your student number). If you choose to pay by credit card on the graduation form, these payments will be processed at least once a week while we work remotely.
*The following students are EXCLUDED from the graduation fee:
- Career Technical Centre (CTC) students
- Training in Attitudes, Skills and Knowledge for the Workplace (Workplace TASK)
- Adult Basic Education (BC Adult Graduation Diploma; also known as the Adult Dogwood)
Complete all program requirements
All program requirements must be completed by the Winter semester grade deadline.
It is your responsibility to ensure that all program requirements are met. This should be done by regular program review with an academic advisor and/or consultation with the appropriate department.
If you are completing your requirements in the summer semester, your application will NOT be processed until after July and you will NOT be eligible to attend this year’s convocation ceremony.
If you are NOT eligible to graduate, your graduation fee cannot be refunded or rolled forward to a future convocation.
Please visit your program advisor(s) to confirm you are eligible for graduation before submitting your Graduation Request form.
Submit grades and transfer credits
All grades MUST be submitted to the Office of the Registrar by the Winter semester grade deadline.
If you are assigned a failing grade in a required course and are expecting a grade change, you must ensure that your instructor submits this grade change immediately, otherwise you will be ineligible to graduate.
Students who plan to use credit from other institutions to meet the requirements for a UFV credential must apply for transfer credit at least three months before applying to graduate and have the transfer credit sent to UFV by Winter semester grade deadline.
If you have any outstanding debt to UFV, we cannot award you a parchment. If you have an unpaid student bill, please contact the Office of the Registrar or the UFV Library to arrange the required payment(s).
Check your approval status
Upon receiving your graduation request, the Office of the Registrar will send a graduation approval form to the department responsible for checking that you meet graduation requirements. Once this is done, the Office of the Registrar will submit your name to the UFV Senate for approval. The Senate considers these requests at any of its meetings, which are held monthly between mid-September and the beginning of May.
Your academic record is updated when the Senate has given its approval.
If you are uncertain of your graduation status, access myUFV and view your statement of student record.
Graduate with distinction and on the dean's list
The designation Graduated with Distinction recognizes those university students who have maintained a high academic standard throughout their course of studies. This list is prepared for convocation.
Students with exceptional scholastic records are given special recognition when their names are added to the Dean’s List of Distinguished Students. This list is prepared for each semester.
Visit Regulations and Policies and scroll down to "Graduated with Distinction" and "Dean's List" for information on eligibility.
Please note that UFV Outstanding Achievement Awards are not indicated on your academic record. Contact your department for more information pertaining to these recognition awards.
Graduation documents (parchments)
UFV awards a parchment — an official certificate confirming your degree, associate degree, diploma, or certificate — to every graduate. You can request to have your parchment mailed (fee may apply), or presented to you at the convocation ceremony.
After February 1, due to time constraints, parchments may not be mailed, but instead are prepared for the convocation ceremony.
If you have not received your parchment, please contact a records and graduation officer at email@example.com.
Note: UFV only prints majors on degree parchments.
Request for parchment reprints
If the parchment you were issued upon graduating has been lost, destroyed, stolen, or damaged, or if you had a legal name change, you may apply to have your parchment reprinted.
You may request only one copy of each credential. To apply for a reprint, please review the requirements, and submit a completed Parchment Replacement Request (pdf) to firstname.lastname@example.org. You can also submit your request to the address or fax number noted on the form, or in person at any Office of the Registrar location.
Note: Replacement parchments take approximately six weeks to process. If you require proof of graduation immediately, you can request a transcript (pdf) or have the requester contact Auradata for graduation verification.
Transcripts and statement of student records
All official transcripts carry the signature of the registrar as well as the seal of the school, and are enclosed in a sealed envelope bearing an official signature.
Official transcripts are NOT issued automatically upon graduation.
Current and former students must order a(n) official transcript(s) from the Office of the Registrar.
Find out how you can order an official transcript from the University of the Fraser Valley.
Statement of student record
Upon Senate awarding a credential, student academic records are updated to show graduation status.
Students can view their unofficial statement of student record on myUFV.
Information for departments
Faculty and staff can download Graduation Review and Approval Process Information (PDF) for step-by-step procedures explaining the graduation review and approval process at UFV.