Scheduling & Room Bookings

The Scheduling office provides support to academic departments in the development of the academic timetable. Data is input into the DCU (data collection utility) by Department Coordinators for each term. The Scheduling office then creates sections and assigns rooms based on requests from the academic departments, following academic course scheduling and room assignment guidelines. 

DCU opening dates fluctuate by term, but are generally:

Fall – DCU opens late-February 
Winter – DCU opens late-August
Summer – DCU opens early-December

Once published, instructors listed on the timetable will have access to myClass (Blackboard) for course content building.

Login to Blackboard using your UFV email address and Outlook password. For instructions on how to login, read the article here or watch the tutorial video.

Still cannot login to Blackboard? Send an email to online@ufv.ca or submit a ticket via https://itservicedesk.ufv.ca for assistance.

Q: How do I schedule an exam for the courses I am teaching?

A: Scheduling will send an email to all faculty at the beginning of the semester, providing the option to complete the Final Exam Request form. For Fall 2024, emails will be sent the last week of August.


Q: When is the submission deadline?
A: Faculty requiring a synchronous final exam in Fall 2024 must complete their request no later than Friday, September 13th. 


Q: How do I know my submission was received?
A: Upon completion you will receive an automatic reply showing the exams requested. The email and PDF attached will serve as confirmation that your request for final exam(s) was received. If you do not receive a confirmation receipt by email from scheduling@ufv.ca, your submission was not complete and it will need to be redone. 

Q: When are exams scheduled throughout the exam period?
A: Exam period times are 09:00-12:00, 14:00-17:00 and 19:00-22:00 Monday through Friday and 0900-12:00 and 14:00-17:00 on Saturday.

Q: Can I request an exam to be schedule outside of the periods listed above?
A: No. There will be no time adjustments.

Q: When will the exam schedule be finalized?
A: The exam schedule is published approximately 4 weeks after classes start.

Q: I am a new hire, and did not receive the email at start of term. What do I do now?
A: For ease of access, the Final Exam Request form can also be located under Faculty Forms and within Faculty Services on myUFV.

Important information regarding exams for online courses:

• Courses delivered completely online (OLO, OLM) are eligible for an in-person final exam.
  
  
• If you require assistance preparing your exams for remote learning, please contact askTLC@ufv.ca.
  
  

REMINDER: Senate has adopted guidelines that stipulates “For all semesters, students and academic staff are expected to be available for the full set of sessional dates until the final exam schedule is published.”

Faculty wishing to change their assigned classroom(s) can submit their request to scheduling@ufv.ca, including the course subject, course number and CRN. If an adjustment is made the timetable will be updated, however it is the responsibility of the instructor to notify students of the change in location. 

Classroom availability can be reviewed any time through the room bookings portal. 

Complete the Scheduling Request form for Study Tours and submit to the Office of the Registrar (scheduling@ufv.ca) at least one month before students are to pay a deposit or register.