Student Records

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IMPORTANT DATES

Grading information

Refer to Policy 101 for the UFV Grading System.

All faculty are expected to enter their grades online through Faculty Centre in myUFV not later than the due date, which is four (4) business days after the last day of the exam period for the semester or session. Refer to IT knowledge base articles for how to enter grades.

All students must be graded even if they have never shown up for class. Students are responsible for withdrawing themselves from any classes in which they have registered. Failure to withdraw requires that faculty grade the student appropriately.

Students can access their grades in myUFV the business day following submission by the instructor. Grades should not be posted on walls, outside of offices, etc., as this is a breach of confidentiality.

Change of grades and Incomplete Grades (I-contracts)

Refer to Policy 109 for information related to Grade Reporting.

Incomplete Grade Contract forms must be submitted to accompany an I-grade. Submission of a Change of Grade form to the Office of the Registrar is required when requirements have been met. Access forms in Faculty Information and Forms in myUFV.

Note: For thesis and major paper/project courses an IP grade notation may be assigned, by mutual agreement of the instructor and the student. If the IP grade is not available in the faculty grading menu. A request, and rationale for an IP grade must be submitted to studentrecords@ufv.ca. Once the requirements have been completed the instructor will submit a Change of Grade form to the Office of the Registrar.

Note: For yearlong courses (A/B) please email studentrecords@ufv.ca directly for confirmation that the student is continuing which will result in a temporary grade of IP on the student record. The final grade should be submitted on the B portion, in Faculty myUFV.

Questions? 

Contact the Office of the Registrar at studentrecords@ufv.ca.