Room bookings

UFV Room Bookings Portal - User Guide

Meeting Room Requests

• Ad-hoc meeting room requests are processed based on the date for which they are required, and not by the date they are received. 

• Ad-hoc meeting room requests can be submitted at any time through the room bookings portal; however, meeting rooms are only bookable until August 31 (of any given year).

• UFV Meeting Schedule requests can be submitted between February to May (of any given year) by either an email to room.bookings@ufv.ca or using the room bookings portal. The meeting schedule requests will be processed in late July and Room Bookings will send an email confirmation upon completion. 

Classroom Requests

• If a classroom or computer lab is required for a course, please email scheduling@ufv.ca including the course, section, date, time, and a brief description of the purpose (midterm, etc.).

• Ad-hoc classroom requests for meetings can be submitted at any time through the room bookings portal or by email to room.bookings@ufv.ca. Classrooms are bookable only after the Scheduling Office and Continuing Education have completed their room assignments for each semester: typically, early-April (for Summer), mid-August (for Fall), and mid-December (for Winter).

• Ad-hoc classroom requests for meetings or activities during the final exam period(s) are confirmed after the Final Exam schedules are posted (4 weeks after the start of classes).

Lecture Capture Technology

ITS made substantial AV upgrades in 23 classrooms in Chilliwack and 18 in Abbotsford, with much of the new technology dedicated to remote access/lecture-capture services. Rooms with lecture capture technology will be assigned attribute "LCAP" within the Room Booking portal and come equipped with camera, speakers and microphone. 

Please note: Lecture Capture rooms are intended for the recording of lectures. Live-streaming is not supported at this time.

UFV Students

• Any student associations or clubs wishing to book a room must do so through the Student Experience Office.

• Individual student request(s) must be booked through your department assistant or instructor.

Note for Employees: A faculty member or department assistant may book a room on behalf of a student for UFV-related activity. In this case, the faculty member or department assistant accepts full responsibility for the booking (student conduct, loss or damage or equipment and furniture, janitorial services, etc) and will be the contact for the booking. 

UFV Campus Floor Plans for the following locations: 

Abbotsford
Aerospace Centre
Canada Education Park (CEP)
Clearbrook Centre
Mission (Heritage Park)
Hope Centre