Withdrawing from courses
To withdraw from a course, use myUFV. Go to Student Information > Registration > Withdraw from Classes, and choose the withdrawal option from the drop-down menu).
Notes for Winter 2020
1. UFV has instituted an extended withdrawal period. The deadline to requests a withdrawal and receive a W grade notation has been extended to May 15. For those who receive a Final Grade they are not satisfied with and wish to convert to a W, the Registrar's Office is creating a process to enable the change. To request a withdrawal please email <firstname.lastname@example.org> and provide your student number and the course you would like to withdraw from.
2. Non-attendance at a course is not a withdrawal. If you do not withdraw from a course you paid for, and you do not complete it, you will receive an F grade. F grades are calculated as "0" in your GPA.
See dates and deadlines for current withdrawal dates and penalties for courses that do not align with the regular semester schedule.
The deadline to withdraw without a "W" recorded on your transcript is when 30% of the length of the course has passed. The final withdrawal deadline is when 60% of the course has passed, calculated from the Monday of the week the course starts. See Course Withdrawal Policy 81 on the Secretariat website.
*Trades and Technology programs, please contact the Trades department for information and instruction regarding withdrawals.
*International students should see international tuition refunds and policies for withdrawal deadlines and refund information.
*Continuing Education students should see Continuing Education refund policy for withdrawal deadlines and refund information.
How to request a refund
Refunds for domestic students are processed by request in the Office of the Registrar. Refunds are issued by cheque and are mailed using Canada Post. If you have a credit on your account and would like it refunded, you may request a refund following these steps:
- Using your myUFV student email account, email email@example.com
- Your name
- Student number
- Current mailing address
- Request (e.g. “Please refund my $200.00 deposit)
Receiving your refund will take approximately two to three weeks. Requests that do not contain all required information may be delayed until the information is received.
If you would like a refund, please complete this refund request form.
Transferring your refund to your campus card
If you would like to transfer your refund from your student account to your Campus Card, you may do so using the Cascade Cash Transfer Request form. You can use Cascade Cash for Bookstore purchases, printing fees, and/or food purchases on campus. Please email the completed form from your myUFV student account to firstname.lastname@example.org. Funds transferred to, or currently on your campus card, may not be transferred to your student account.
Withdrawing due to extenuating circumstances
UFV Course Withdrawal Policy (81) states that a student may be permitted to withdraw after 60% of the course duration if the student can show that there are extenuating circumstances.
Extenuating circumstances are defined as unusual circumstances beyond your control which make it impossible for you to complete a term. Late withdrawals are only awarded in exceptional circumstances. Short-term illnesses or pre-existing, unmanaged conditions are not typically considered.
Following the course drop deadline, it is expected that you will make every reasonable attempt at completing your course(s). In some circumstances where you can reasonably expect to complete shortly after the end of the current term, you may request, through your instructor, an Incomplete Grade Contract to allow you to complete your coursework in a pre-determined time frame.
- Requests for selective late withdrawal are not normally considered (example: drop one course, but keep another)
- You must provide a rationale to explain the circumstances that prevented withdrawal before the drop deadline
- You must submit your request no later than four months after the end of the semester
- If extenuating circumstances prevent you from requesting the late withdrawal within four months, you must provide a rationale for considering the request after this deadline
- Refund of fees is not usually approved
The following steps must be completed in order to initiate a Late Withdrawal due to extenuating circumstances:
- Complete an Appeal for Late Withdrawal form
- If your withdrawal is due to medical circumstances, have your physician complete a Medical Certificate form for supporting documentation.
- Submit your request and supporting documentation from your myUFV email account to email@example.com
In some circumstances, when a student is unable to complete a course due to serious, documented extenuating circumstances, but has demonstrated they have substantially mastered the course learning objectives despite being unable to complete the final assignment(s), they may be eligible for an Aegrotat standing (compassionate pass). The appropriate Dean must approve the request, based on satisfactory term marks.
Please note: Submit your request no later than four months after the end of the semester. If extenuating circumstances prevents you from requesting a late withdrawal within four months, you must provide a rationale for considering the request after this deadline.
The request will be sent to a committee for review. You should expect to receive a response through your myUFV email account within approximately one month of your request.
Note: The following guidelines do not apply to courses offered through the Continuing Education (CE) department. See Continuing Education's refund policy under the Cancellation and Refunds: course, workshop, or program section of their Student Resources page.
|1-15% to a max. of two weeks
|Over 15%, or after two weeks
The refund is based on the full course fee, not the deposit. For example, 10% of the total course fee is charged (not refundable) in the first two weeks of classes. See dates and deadlines for current refund schedule.